High-Performance Administrative Expert

1 week ago

Toronto, Ontario, Canada EQ Bank | Equitable Bank Full time

We are seeking an exceptional Senior Executive Assistant to join our dynamic team at EQ Bank | Equitable Bank. This is a hybrid role that offers the perfect blend of challenge, growth, and work-life balance.

About Us

At EQ Bank | Equitable Bank, we're redefining the banking experience for Canadians. We're a forward-thinking institution with a rich history spanning over 50 years. Our innovative approach has earned us recognition as one of the top banks in Canada on the Forbes World's Best Banks list since 2021.

Our team is comprised of inquisitive and agile minds who thrive in a fast-paced environment. We're passionate about driving change in Canadian banking to enrich people's lives. With over $125 billion in combined assets under management and administration, we're committed to delivering exceptional service to our customers.

About the Role

This senior-level administrative position will provide high-level support to multiple Management Committee members. The ideal candidate will possess strong business acumen, exceptional communication skills, and the ability to confidentially manage sensitive information.

The successful candidate will be responsible for:

  • Enhancing the effectiveness of executives through proactive communication and leadership
  • Reviewing executive time allocation and proposing opportunities to increase productivity and employee engagement
  • Managing senior executive correspondence, including inbox management and draft communications
  • Completing and submitting various corporate forms for approval, such as expense reconciliation and invoices
  • Briefing executives with background information before appointments or meetings
  • Coordinating executive leadership team meetings, including preparation of agendas, minutes, action logs, and distribution of materials

$105,000 - $130,000 per year, depending on experience, plus benefits and a fulfilling work environment.

What You'll Need

To succeed in this role, you'll need:

  • A post-secondary education in Business Administration or a related field
  • 5+ years of administrative assistant experience supporting C-level executives in a fast-paced organization
  • 2+ years of experience working in the banking, finance, insurance, or tech industry, especially in investment banking or FinTech
  • Comprehensive written and interpersonal communication skills, including ability to communicate effectively with all levels of the company
  • Demonstrated ability to handle multiple, simultaneous, and complex projects and priorities
  • Advanced knowledge of Microsoft Office Suite, particularly PowerPoint, Excel, Outlook, and Word
  • Strong organizational and administrative skills, capable of operating independently with minimal direction
Why Work with Us?

We offer a competitive salary, comprehensive benefits package, generous vacation policy, and virtual events to connect with your colleagues. Join our dynamic team and be part of creating a new kind of banking experience.

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