Administrative Coordinator

4 weeks ago


Vancouver, British Columbia, Canada William Wright Commercial Real Estate Full time
Job Summary

William Wright Commercial Real Estate is seeking an experienced Administrative Support Professional to join our team. As an Administrative Support Professional, you will be responsible for providing administrative support to our team, including coordinating the flow of information, directing and controlling daily operations, and managing contracts.

Key Responsibilities

- Coordinate the flow of information within the team
- Direct and control daily operations
- Open and distribute mail and other materials
- Plan and organize daily operations
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Oversee the preparation of reports
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Sort, verify and process financial transactions
- Ensure accuracy of financial transactions
- Complete sales transactions

Requirements

- 2 years to less than 3 years of experience in an administrative role
- Strong computer and technology skills, including proficiency in Google Docs, Sage Accounting Software, MS Excel, MS Windows, MS Word, database software, accounting software, MS Office, Adobe Acrobat Reader, Google Drive, electronic mail, Yardi system, and Salesforce
- Ability to work independently in a fast-paced environment with tight deadlines
- Excellent oral and written communication skills
- Ability to multitask and prioritize tasks effectively
- Organized and detail-oriented with excellent time management skills

What We Offer

- Competitive salary and benefits package
- Opportunity to work with a dynamic and growing company
- Collaborative and supportive work environment
- Professional development and growth opportunities

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