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Information Management Specialist
1 month ago
As an Information Management Partner at Irving Oil Limited, you will play a critical role in ensuring the Enterprise Information Management program consistently meets legal and regulatory requirements. Your responsibilities will include collaborating with Corporate Groups and Operating Areas to develop the records retention plan and disposition processes, as well as providing information management consultative services to stakeholders.
Key Responsibilities- Lead the development, approval, and implementation of Irving Oil's records retention plan.
- Develop and monitor the records disposition program using Irving Oil's Records Retention Plan to support operational and legal requirements.
- Develop meaningful and fit-for-purpose reporting for the lifecycle management of Irving Oil data, information, and records.
- Manage the analysis, identification, and integration of established processes across the organization relating to the management of data, information, and records created by or on behalf of Irving Oil.
- Make decisions and recommendations to minimize risk to Corporate and Operating Areas potentially impacted by records retention and disposition program.
- Analyze large volumes of information within complex/interdependent work processes, including assessment/interpretation of regulations and recognize areas where business processes are lacking, non-compliant, and identify opportunities for improvement.
- Collaborate with IM colleagues on strategic initiatives, ensuring the required support, resources, and capabilities are in place.
- Collaborate with stakeholders in the development and implementation of an inventory of critical documents related to the disposition program.
- Identify change management requirements to ensure adequate business processes and controls are implemented to support people, work processes, and technology.
- Lead engagement and provide information management consultative services to stakeholders for the development of the records retention plan and disposition program.
- Strong communication and collaboration skills required to engage with stakeholders at various levels in persistent and potentially challenging discussions.
- Strong capability to analyze large volumes of information within complex/interdependent work processes, including assessment/interpretation of regulations and recognize areas where business processes are lacking, non-compliant, and identify opportunities for improvement.
- Project Management experience is an asset and may be required to support selected Value Centers initiatives.
- Ability to build relationships with key stakeholders across the organization.
- Responsible for identifying change management requirements to ensure adequate business processes and controls are implemented to support people, work processes, and technology.
- Ability to identify impacted processes, make decisions, and recommendations to minimize risk to Corporate and Operating Areas potentially impacted by process improvement initiatives.
- Strong analytical skills required to effectively understand complex processes and knowledge of functional areas in the identification of potential impacts to other areas of the organization.
- Minimum 5 years of experience in a related discipline.
- Bachelor's Degree in a field related to information management, business analysis, continuous improvement, information systems, or regulatory compliance.
- Master's Degree specializing in information or archival studies considered an asset. Information Governance Certification considered an asset.
- Demonstrated knowledge of theoretical and practical information management issues.
- Ability to work through and analyze information within complex work processes and identify opportunities to implement new processes.
- Experience interpreting legislation and policy requirements related to information management considered an asset.
