Administrative Support Specialist
3 weeks ago
We are seeking an experienced Administrative Assistant to join our team at CANADA INC. in a retail setting. The successful candidate will be responsible for the daily operations of the establishment, including supervising a team of 1-2 people.
Key Responsibilities- Direct and control daily operations, ensuring a fast-paced environment.
- Direct staff, providing guidance and support as needed.
- Evaluate daily operations, identifying areas for improvement.
- Open and distribute mail and other materials, maintaining a organized and efficient workflow.
- Plan and control budget and expenditures, ensuring effective use of resources.
- Plan and organize daily operations, prioritizing tasks and meeting deadlines.
- Establish and implement policies and procedures, maintaining a high level of productivity.
- Record and prepare minutes of meetings, seminars, and conferences, providing accurate documentation.
- Schedule and confirm appointments, ensuring smooth communication with clients and stakeholders.
- Answer telephone and relay telephone calls and messages, providing exceptional customer service.
- Answer electronic enquiries, responding promptly and professionally.
- Oversee development of communication strategies, enhancing internal and external communications.
- Compile data, statistics, and other information, providing valuable insights for business decisions.
- Order office supplies and maintain inventory, ensuring a well-stocked and efficient workspace.
- Arrange travel, related itineraries, and make reservations, supporting business travel needs.
- Greet people and direct them to contacts or service areas, providing a welcoming experience.
- Set up and maintain manual and computerized information filing systems, ensuring accurate and up-to-date records.
- Type and proofread correspondence, forms, and other documents, producing high-quality written communication.
- Perform data entry, accurately and efficiently capturing business data.
- Provide customer service, responding to customer inquiries and resolving issues in a timely manner.
- Maintain and manage digital database, ensuring accurate and up-to-date information.
- Perform basic bookkeeping tasks, supporting financial operations.
- Consult with clients after sale to provide ongoing support, enhancing customer satisfaction.
1-2 people
Work Conditions and Physical Capabilities- Fast-paced environment
- Attention to detail
- Repetitive tasks
- Work Term: Permanent
- Work Language: English
- Hours: 35 hours per week
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