Part Time Administrative Assistant

4 weeks ago

Simcoe, Canada The Salvation Army Full time

Job Summary

The Salvation Army is seeking a highly organized and detail-oriented Administrative Assistant to provide support to our team. As an Administrative Assistant, you will be responsible for a variety of administrative duties, including answering phone calls, responding to emails, and maintaining accurate records.

Key Responsibilities

  • Provide administrative support to the team, including answering phone calls, responding to emails, and maintaining accurate records.
  • Perform general office duties, such as filing, photocopying, and sending faxes.
  • Assist with data entry, including maintaining databases and spreadsheets.
  • Prepare presentations, reports, and other documents as required.
  • Coordinate travel arrangements and book meetings.
  • Perform other related duties as assigned.

Working Conditions

  • This is a part-time position based on 20 hours per week.
  • Working environment is typically in the office in generally agreeable conditions.
  • Ability to lift/move 20 lbs.
  • Occasional travel (up to 5%) is associated with this position.

Qualifications and Education Requirements

  • Completion of a formal post-secondary/college program of one academic year.
  • Completed two (2) years of Community College, preferably the completion of a certificate in Business Administration will be considered as an asset.
  • Alternative combinations of education and experience may be considered.

Experience and Knowledge

  • Minimum of three (3) year of prior related experience, including, administrative experience and experience dealing with office equipment and tools.
  • Valid Ontario Class "G" Driver's License, personal vehicle required and insurance, current copy of driver's abstract that is satisfactory to The Salvation Army, in its sole discretion, is required.

Skills and Capabilities

  • Proficiency in all Microsoft Office products is required - i.e., Word, Excel, Publisher, PowerPoint, etc.
  • Maintain information in confidence as required.
  • Participate as an active and responsible team member.
  • Represent the organization in a positive, professional, and engaging manner.
  • Work in compliance with OH&S Act and Regulations and abide by The Salvation Army's health and safety policies and procedures.
  • Able to work in a consultative, diplomatic and tactful manner.
  • Strong written and verbal communication skills - clear and simple to understand.
  • Effective organizational and time management skills – self-motivated and disciplined self-starter.
  • Ability to work with minimal supervision.
  • Strong administrative, interpersonal and communication skills both oral and written.
  • Proficient in office procedures, i.e., telephone, photocopier, scanner, fax machine, room reservations, etc.
  • Ability to work in a fast-paced environment, with proven attention to detail and aptitude for accuracy and thoroughness and consistent follow-up skills and flexibility.
  • Demonstrate strong organizational, prioritizing and time management skills to effectively handle multiple priorities and meet competing deadlines with minimal supervision.
  • Adaptable, proactive, a self-starter and the ability to work independently.
  • Ability to use tact and diplomacy when dealing with the public, both in person and on the telephone
  • Ability and willingness to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion (i.e., The Salvation Army Abuse Registry) and provide an original copy of a Background Check screening.
  • Ability and willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.

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