Administrative Support Specialist

2 weeks ago


Richmond, British Columbia, Canada The Richmond Academy of Dance Ltd Full time
Job Summary:

The Richmond Academy of Dance Ltd is seeking a highly organized and detail-focused Administrative Support Specialist to join our team. In this role, you will provide administrative support to our human resources department, ensuring the smooth operation of our office.

Key Responsibilities:
  • Coordinate seminars, conferences, and other events
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Evaluate daily operations
  • Plan and organize daily operations
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Plan, develop, and implement recruitment strategies
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Compile data, statistics, and other information
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Oversee payroll administration
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Maintain and manage digital database
  • Consult with clients after sale to provide ongoing support
  • Evaluate work environments, programs, and procedures to control, eliminate, and prevent disease or injury
  • Perform administrative tasks
  • Consult with teachers, parents, administrators, and community agencies
  • Prepare dance students for auditions and performances
  • Assist students with integration into the classroom and school setting
  • Supervise students during school and extracurricular activities
  • Discuss results and students' progress with them, their parents, and school officials
  • Develop a checklist to assist schools in their preparation for a monitoring inspection
Requirements:
  • 1 year to less than 2 years of experience in a human resources role
  • Degree in a related field or equivalent experience
  • Excellent communication and organizational skills
  • Ability to work independently and as part of a team
  • Proficiency in MS Office and database software


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