Business Operations Manager

2 days ago

Kitchener, Ontario, Canada Waterloo Catholic District School Board Full time
Job Title: Manager of Business Operations

We are seeking a highly skilled and experienced Manager of Business Operations to join our team at the Waterloo Catholic District School Board. The successful candidate will be responsible for a diverse portfolio of responsibilities that support system and student needs.

Key Responsibilities:
  • Support the development of business plans for St. Louis Adult Learning and Continuing Education Centre (Con Ed)
  • Costing out programs and services to ensure decisions are made using accurate information
  • Make recommendations and implement changes to Con Ed course offerings, administrative structures, processes, and operational activities to ensure student needs are met and expenses do not exceed revenues
  • Support Con Ed student data management in Fujitsu Aspen including managing data quality, system upgrades/changes, and extracting data for reporting purposes
  • Create a multi-year budget plan based on available facility space, stakeholder demand, available staffing, system needs, grants, technology, and infrastructure requirements
  • Create a detailed annual budget based on estimates of enrolment, revenues, and expenses (Spring) and a detailed revised budget based on actual enrolment and program offerings (Fall)
  • Monitor and report on budget progress on a regular basis by preparing reliable forecasts in a format that is easily consumed by non-financial users
  • Work with multiple external funders to access and maximize grants and report on the same as required
  • Prepare adjusting entries as required
  • Support program managers as required with timesheets, expense reimbursement, reports, and program review
  • Collaboration and program coordination with Board level departments, such as but not limited to IT and Payroll, to review, revise and support the implementation of process changes as it pertains to St. Louis programs and staff
  • Attend regular meetings with Con Ed administrative staff to ensure stakeholders' needs are met, and to provide input into decision-making affecting programing and operations
  • Chair the Board's enrolment projection committees which includes developing timelines based on the Board's budgeting process, requesting and analyzing data from various information systems, presenting data to committee members, and, informed by the Board's risk appetite, helping the committee to make informed enrolment forecast recommendations to management
  • Extract, analyze, and share quarterly enrolment data with the finance team for purposes of budget forecasting
  • Enter and or verify enrolment data in the province's data collection facility
  • Prepare and present various financial reports to staff, management, and elected officials
  • Assist with special projects / analysis on an ad hoc basis
Qualifications:
  • Professional accounting designation (CPA) or actively pursuing a designation
  • Degree in accounting, commerce, business administration or another related field
  • 5 or more years of experience in a supervisory or management finance role with similar responsibilities
  • Proficiency in a range of computer applications including Microsoft 365 apps, web reporting tools
  • Candidate must have professional level Excel skills and a high level of business acumen
  • Excellent leadership, communication (verbal and written), and organizational skills
Desirable Assets:
  • Diploma in School Board Administration (OASBO)
  • Experience with an Ontario school board or similar complex public sector employer

Salary Range: PASS Level 9 $93,005 - $109,417

Hours of Work: Full-time, 35 hours per week / 52 weeks per year

Location(s): Catholic Education Centre, 35 Weber Street West, Unit A, Kitchener, Ontario and the St. Louis Adult Learning Centre Campuses across waterloo region.

Application Process: Qualified applicants are invited to submit an application through Apply to Education platform at: https://www.applytoeducation.com

Important Note: Only those candidates selected for an interview will be notified.

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