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Administrative Support Specialist

1 month ago

Vancouver, British Columbia, Canada Taraz Accounting Ltd. Full time
Job Title: Administrative Support Specialist

We are seeking an experienced Administrative Support Specialist to join our team at Taraz Accounting Ltd. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.

Key Responsibilities:
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Direct staff
  • Evaluate daily operations
  • Open and distribute mail and other materials
  • Plan and control budget and expenditures
  • Plan and organize daily operations
  • Establish and implement policies and procedures
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Oversee the preparation of reports
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Provide customer service
  • Supervise office and volunteer staff
Computer and Technology Knowledge:
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Word
  • MS Office
  • Electronic mail
Personal Suitability:
  • Ability to multitask
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Accountability
Support for Persons with Disabilities:
  • Participates in a government or community program or initiative that supports persons with disabilities
Support for Newcomers and Refugees:
  • Participates in a government or community program or initiative that supports newcomers and/or refugees
Support for Youths:
  • Participates in a government or community program or initiative that supports youth employment
Support for Indigenous People:
  • Participates in a government or community program or initiative that supports Indigenous people
Support for Visible Minorities:
  • Participates in a government or community program or initiative that supports members of visible minorities