Corporate Legal Support Specialist

6 days ago

Toronto, Ontario, Canada Options Consulting Solutions Full time

We are seeking a skilled Corporate Legal Support Specialist to join our team at Options Consulting Solutions in Toronto, ON.

The ideal candidate will have 2+ years of experience in the legal profession and possess strong organizational skills, excellent written and verbal communication skills, and proficiency in Microsoft Office suite.

The salary for this role is estimated to be around $60,000 - $80,000 per year, based on industry standards and location.

About the Job

This is a full-time position that requires the ability to work effectively in a fast-paced environment, manage competing priorities, and adapt to changing demands. The successful candidate will have a college degree or relevant work experience and be proficient in professional interaction and collaboration across all levels.

  • Job Responsibilities:
  • Prepare, format, and revise a diverse range of legal documents, including correspondence, agreements, court documents, and presentations.
  • Facilitate effective communication with existing clients, prospective clients, and internal stakeholders in a professional and responsive manner.
  • Manage calendars, coordinate meetings, events, conferences, and travel arrangements for designated teams.
  • Initiate client matter processes, draft engagement letters, and oversee intake documentation processing.
  • Collaborate with various teams and stakeholders for fund transfers, wires, and financial coordination.
  • Record billable time for legal professionals using the firm's timekeeping system.
  • Review, modify, and communicate with clients regarding proformas and invoices, ensuring accuracy and completeness.
  • Maintain accurate expense reporting and process check requests efficiently.
  • Deliver exceptional client service through inquiries handling, phone answering, and client greetings.
  • Foster collaborative work dynamics within assigned teams and practice areas.
  • Coordinate administrative aspects of projects, facilitating workflows and communication among team members.
  • Actively participate in training opportunities to enhance proficiency in software tools.
  • Balance in-office and remote work arrangements as needed.

What We Offer:

Options Consulting Solutions offers a comprehensive benefits package, including pension and education reimbursements, wellness programs, rewards, and ample training opportunities. Our team is committed to fostering a respectful and collaborative work environment that values diversity and inclusion.

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