Administrative Assistant

3 days ago

Ayr, Canada THE STALLION TRANS-BORDER GROUP INC. Full time
Job Title: Office Administrative Assistant

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at THE STALLION TRANS-BORDER GROUP INC. This is a permanent position with a competitive salary and benefits package.

Job Summary:

The successful candidate will be responsible for providing administrative support to our team, including scheduling appointments, managing contracts, and maintaining accurate records. They will also be responsible for supervising other workers, establishing and implementing policies and procedures, and training other workers.

Key Responsibilities:
  • Schedule and confirm appointments
  • Manage contracts
  • Maintain accurate records
  • Supervise other workers
  • Establish and implement policies and procedures
  • Train other workers
  • Determine and establish office procedures and routines
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Oversee payroll administration
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Recruit and hire staff
  • Perform basic bookkeeping tasks
  • Conduct performance reviews
  • Plan, organize, direct, control and evaluate daily operations
Requirements:
  • College/CEGEP diploma
  • 1 to less than 7 months of experience
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large workload
  • Ability to multitask
  • Excellent written communication
  • Flexibility
  • Team player
  • Client focus
  • Reliability
  • Time management
Working Conditions:
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large workload
Language:

English

Work Setting:
  • Transportation company
  • Willing to relocate
Security and Safety:
  • Vulnerable sector check
Transportation/Travel Information:
  • Own transportation
  • Willing to travel
  • Public transportation is available
Support for Persons with Disabilities:
  • Provides awareness training to employees to create a welcoming work environment for persons with disabilities
  • Applies accessible and inclusive recruitment policies that accommodate persons with disabilities
Support for Newcomers and Refugees:
  • Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
  • Supports newcomers and/or refugees with foreign credential recognition
  • Offers mentorship programs that pair newcomers and/or refugees with experienced employees
Support for Veterans:
  • Provides awareness training to employees to create a welcoming work environment for Veterans
  • Supports Veterans in translating their military skills and experience into the language of the civilian job market
  • Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace (for example: gradually increasing hours and responsibilities, etc.)
Support for Indigenous People:
  • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
Support for Mature Workers:
  • Applies hiring policies that discourage age discrimination
  • Provides staff with awareness training to create a welcoming work environment for mature workers
  • Offers phased re-entry options for mature workers who are returning to work after retiring (for example: gradually increasing hours and responsibilities)
Support for Visible Minorities:
  • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

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