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Trademark Prosecution Legal Administrative Assistant

2 months ago

Toronto, Ontario, Canada Linds & Associates Full time
Trademark Prosecution Legal Administrative Assistant

We are seeking a highly skilled Trademark Prosecution Legal Administrative Assistant to join our client's team in downtown Toronto. As a key member of the team, you will be responsible for providing administrative support to the legal team, ensuring the smooth prosecution of trademark applications and related reports.

Key Responsibilities:
  • Prepare, amend, and attend to electronic filings and prosecution of Canadian trademark applications and related reports.
  • Monitor deadlines, send reminders, and assist with the preparation and filing of reports to clients and responses to deadlines.
  • Prepare dockets and accounts for approval, with a strong focus on accounting and billing procedures.
  • Prepare routine correspondence, administrative tasks, and maintain client contact information in database.
  • Prioritize incoming work, follow through on assignments, and manage ongoing tasks.
  • Implement and maintain practice management systems on behalf of busy professionals.
  • Open and close files, with a focus on attention to detail and organization.
Requirements:
  • Graduate of a recognized Legal Assistant or Law Clerk Program.
  • 5+ years' experience as a Legal Administrative Assistant with proficient experience and knowledge in Intellectual Property/Trade Marks.
  • Working knowledge of Inprotech and CIPO's online systems an asset.
  • Excellent oral and written communication skills, proofreading abilities, and attention to detail.
  • Ability to excel in a deadline-driven environment and to communicate in a professional, efficient manner with clients and external contacts as well as internally throughout the firm.
  • Ability to work independently, as well in a team, with minimum supervision when required.
  • Excellent proficiency with Word 2016, Outlook, PowerPoint, Excel, Aderant, and knowledge of iManage or a similar document management system an asset.

Our client is a large law firm located in the core of downtown Toronto, offering a dynamic and supportive work environment. If you are a highly organized and detail-oriented individual with a passion for intellectual property, we encourage you to apply for this exciting opportunity.

We thank all applicants for their interest in this role, however only those selected for an interview will be contacted.