Administrative Support Specialist
3 weeks ago
Job Title: Administrative Support Specialist
Job Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at J TRUCKLINES INC. This role will provide administrative support to our team, ensuring the smooth day-to-day operations of the office.
Key Responsibilities:
- Education: Secondary (high) school graduation certificate
- Experience: 7 months to less than 1 year or equivalent experience
Work Setting:
- Relocation costs covered by employer
- Willing to relocate
Tasks:
- Arrange and co-ordinate seminars, conferences, etc.
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
Computer and Technology Knowledge:
- MS Excel
- MS PowerPoint
- MS Windows
- MS Word
- MS Office
Area of Specialization:
- Correspondence
- Invoices
- Charts, tables, graphs and diagrams
Transportation/Travel Information:
- Public transportation is available
Work Conditions and Physical Capabilities:
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
Personal Suitability:
- Ability to multitask
- Flexibility
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Work Term: Permanent
- Work Language: English
- Hours: 32 to 40 hours per week
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