Administrative Support Specialist

3 weeks ago


Vaughan, Ontario, Canada J TRUCKLINES INC. Full time

Job Title: Administrative Support Specialist

Job Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at J TRUCKLINES INC. This role will provide administrative support to our team, ensuring the smooth day-to-day operations of the office.

Key Responsibilities:

  • Education: Secondary (high) school graduation certificate
  • Experience: 7 months to less than 1 year or equivalent experience

Work Setting:

  • Relocation costs covered by employer
  • Willing to relocate

Tasks:

  • Arrange and co-ordinate seminars, conferences, etc.
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents

Computer and Technology Knowledge:

  • MS Excel
  • MS PowerPoint
  • MS Windows
  • MS Word
  • MS Office

Area of Specialization:

  • Correspondence
  • Invoices
  • Charts, tables, graphs and diagrams

Transportation/Travel Information:

  • Public transportation is available

Work Conditions and Physical Capabilities:

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks

Personal Suitability:

  • Ability to multitask
  • Flexibility
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Work Term: Permanent
  • Work Language: English
  • Hours: 32 to 40 hours per week


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