Administrative Assistant

3 weeks ago


Toronto, Ontario, Canada University Health Network Full time

About the Role:



We are seeking an experienced Administrative Assistant to provide legal support in our office. As a key member of our team, you will be responsible for ensuring the smooth operation of our day-to-day activities.



Key Responsibilities:


  • Coordinate and maintain accurate filing systems, both physical and electronic
  • Prepare and distribute regular and electronic mail and other material
  • Schedule and confirm appointments with clients, colleagues, and other stakeholders
  • Maintain confidentiality and handle sensitive information with discretion
  • Develop and implement efficient office procedures and routines
  • Prepare contracts, agreements, and other legal documents
  • Provide administrative support to lawyers and other staff members
  • Assist with research, data entry, and other tasks as required
  • Ensure compliance with relevant laws, regulations, and policies


Requirements:


  • Diploma or degree in business administration, secretarial science, or a related field
  • Minimum 3 years of experience in an administrative role, preferably in a law firm or legal setting
  • Excellent communication, organizational, and time management skills
  • Ability to work independently and as part of a team
  • Proficiency in Microsoft Office, including Word, Excel, and Outlook
  • Familiarity with Adobe Acrobat Reader and other software applications
  • Confidential security clearance and willingness to undergo a criminal record check


What We Offer:


  • A competitive salary range of $55,000 - $70,000 per year
  • A comprehensive benefits package, including health, dental, and vision coverage
  • A pension plan and life insurance
  • Opportunities for professional development and career advancement
  • A dynamic and supportive work environment


How to Apply:

Please submit your resume and cover letter to [insert contact information]. We thank all applicants for their interest; however, only those selected for an interview will be contacted.



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