Financial Operations Specialist

1 week ago

Ottawa, Ontario, Canada McIntosh Perry Full time
Transform Your Career in Financial Operations

We are seeking a skilled Financial Operations Specialist to join our project accounting team. As a key member of our corporate services group, you will play a pivotal role in delivering operational support across the company.

This is an exciting opportunity to work with a reputable organization and contribute to our growth and success. If you are a detail-oriented individual with excellent analytical skills, we encourage you to apply for this challenging and rewarding position.

About the Role

The successful candidate will have a minimum of 3-5 years of experience in project accounting and related functions. A strong understanding of accounts receivable, invoicing, and project reviews and analysis is essential. Proficiency in MS Office, especially Excel, Word, Outlook, and PowerPoint, is also required.

Familiarity with Deltek Vision software is advantageous. The ideal candidate will be able to handle challenging callers with tact and diplomacy, possess excellent oral and written communication skills in English and French, and have experience working in a professional services environment.

Key Responsibilities
  • Project Management: Open new projects, set billing terms, establish phases, and close projects upon completion within our accounting system.
  • Financial Oversight: Conduct project costing, revenue, and budget reviews, and perform revenue recognition and work-in-progress assessments.
  • Contract Management: Assist with managing project contracts and ensure proper documentation.
  • Invoicing and Collections: Lead the invoicing and collections process by preparing and issuing monthly project invoices to clients, reconciling and preparing incoming client payments for deposit, and managing accounts receivable.
  • Communication and Coordination: Engage in internal communications with project managers, prepare billing and payment summaries, respond to queries from project managers and clients, and update the accounting system with Purchase Orders (P.O.s). Track down P.O.s as needed and follow established accounts receivable processes, including client communication via calls, emails, and statements. Process credit card payments as required.
  • Reporting and Analysis: Oversee backlog and pipeline reporting, analyze financial data, and identify opportunities for enhancing financial and operational practices to improve report accuracy and timeliness for stakeholders.
  • Account Reconciliation: Reconcile General Ledger accounts.
What We Offer

Egis Canada is an equal opportunities employer offering a competitive salary range of $60,000 - $80,000 per year, depending on experience, and benefits to those with the skills suited to the needs of our clients. We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

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