Executive Administrative Coordinator
5 days ago
The Government of Nova Scotia is a dynamic organization that offers opportunities to grow and advance in a sector that touches the lives of all Nova Scotians. We are committed to continually improving our health care system, working collaboratively with our partners, including the Nova Scotia Health Authority and the IWK Health Centre. Our focus is on primary health care, mental health and addictions, digital health, capital infrastructure, and more.
About Our OpportunityThe Executive Administrative Coordinator provides critical support to the Associate Deputy Minister and Chief of System Integration. This role is essential to the effective management, coordination, and efficient operation of the office. As a key member of our team, you will help keep our office operations running smoothly.
Key Responsibilities- Prepare and compose confidential correspondence, reports, and presentations on behalf of senior leadership.
- Route and prioritize all documents, incoming mail, inquiries, and correspondence.
- Coordinate and manage schedules and calendars, as well as travel and accommodations as required.
- Arrange meetings and events.
- Ensure efficient workflow by managing operational processes, such as bring forward and workflow monitoring systems, and correspondence processing.
We are seeking a self-motivated individual with a one-year business course and five years of senior office administration/secretarial experience in government. You must possess excellent grammar, proofreading, and organizational skills, as well as exceptional ability to manage competing priorities. Strong communication skills (written and verbal) with an ability to address and manage client inquiries both in person and by phone are essential.
What We Offer- Career Development: access to career guidance, tools, resources, and ongoing training for every stage of your career.
- Engaging Workplace: our employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
- Countless Career Paths.
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks. An equivalent combination of training, education, and experience will be considered.
BenefitsBased on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits, including a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation, and Employee and Family Assistance Programs.
Working ConditionsMost of your time will be spent in a comfortable office setting. Your normal work week is 35 hours/week, 7 hours/day. You may be required to work overtime on occasion. Occasionally, you may need to move or lift objects such as boxes, inventory, or files.
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