Operations Support Specialist

3 weeks ago


Mississauga, Ontario, Canada Illumi Full time

We are seeking a detail-oriented and proactive Operations Support Specialist to join our team. This role is crucial in ensuring smooth day-to-day operations through effective management of orders, gate monitoring, and administrative functions.

Key Responsibilities:

  1. Order Management:
    • Place and track orders with vendors and suppliers ensuring timely delivery and accuracy.
    • Monitor inventory levels and reorder supplies as needed.
  2. Gate Monitoring:
    • Oversee access control and gate monitoring to ensure the security of company premises.
    • Manage visitor logs and coordinate access for authorized personnel.
  3. Receiving Orders:
    • Coordinate with receiving teams to ensure accurate and timely receipt of orders.
    • Inspect deliveries for accuracy and report discrepancies or issues.
  4. Expense Management:
    • Maintain and update expense spreadsheets tracking expenditures and reconciling accounts.
    • Assist in budget preparation and financial reporting.
  5. Scheduling:
    • Coordinate and manage scheduling for meetings appointments and staff shifts.
    • Ensure efficient use of resources and staff time.
  6. Labour Hours Tracking:
    • Monitor and record employee work hours ensuring compliance with company policies and labor laws.
    • Prepare and submit timesheets and payroll information.
  7. Administrative Support:
    • Provide general administrative support including filing data entry and office organization.
    • Assist with special projects and other duties as assigned.

Requirements

Qualifications:

  • A high school diploma or equivalent; associate's or bachelor's degree in business administration or related field preferred.
  • Proven experience in an administrative or operations role.
  • Strong organizational and multitasking skills with attention to detail.
  • Proficient in Microsoft Office Suite (Excel Word Outlook) and other relevant software.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Experience with expense management and scheduling software is a plus.


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