Contract Document Management Specialist

1 week ago

City of Lloydminster, Canada Petroplan Europe Limited Full time
Job Description

We are seeking a highly organized and detail-oriented Contract Document Management Administrator to join our Lloydminster, AB/SK team.

About the Role

This position provides business support and technical assistance to the In-Service Inspectors, Owners Inspectors, Integrity Manager, and various stakeholders in support of their daily activities. The successful candidate will be responsible for data entry, quality control, document control, and regulatory reporting/licensing to TSASK/ABSA.

Responsibilities
  • Entering inspection report data into our integrity database
  • Filing inspection reports into the appropriate data repository
  • Filing annual operating licenses into the appropriate data repository
  • Providing MDR's to vendors for upcoming inspections
  • Analyzing data to track upcoming required inspections
  • Maintaining various logs and spreadsheets to ensure regulatory inspection compliance is met
  • Processing scrapped equipment inventory nameplates
  • Closing out work orders for completed work
  • Maintaining and updating our team SharePoint site
Requirements
  • High school diploma or equivalent
  • Bachelor's degree in a related field would be an asset
  • Minimum 5 years of experience as a technical assistant and/or data entry technician
  • Familiarity with pressure equipment, storage tank and pressure relief device inspection requirements
  • Familiarity with ABSA and TSASK licensing application processes and regulatory reporting requirements
  • Familiarity with industry codes, standards, and regulations would be an asset
  • Experience using asset integrity database software
  • Proficient with Power BI, SAP, SharePoint, and Microsoft Excel
  • Strong attention to detail
  • Analytical skills, process development, and data visualization, with the ability to troubleshoot problems efficiently and in a timely manner
  • Strong communication and interpersonal skills
Work Environment

The ideal candidate will thrive in a fast-paced, multi-disciplined team environment with dynamically shifting priorities and deadlines.

$65,000 - $85,000 per year, depending on experience

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