Office Administrator

2 weeks ago

Toronto, Ontario, Canada SAFETY FIRST SECURITY SERVICES INC. Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Safety First Security Services Inc. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our office and providing administrative support to our staff.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to our management team, including preparing reports, presentations, and other documents.
    • Manage and maintain accurate records and files, both physical and digital.
    • Coordinate travel arrangements, meetings, and appointments.
  • Office Operations
    • Oversee the day-to-day operations of the office, including managing supplies, equipment, and facilities.
    • Ensure the office is well-organized and maintained, including the reception area and common spaces.
  • Communication and Customer Service
    • Provide excellent customer service to our clients and stakeholders, responding to inquiries and resolving issues in a timely and professional manner.
    • Communicate effectively with our staff, management, and external partners to ensure seamless collaboration and coordination.
  • Financial Management
    • Assist with budgeting, forecasting, and financial reporting.
    • Manage and reconcile office expenses, including invoices, receipts, and credit card statements.
  • Human Resources
    • Support the recruitment and onboarding process for new staff members.
    • Maintain accurate and up-to-date employee records, including personnel files and benefits information.
  • Technology and Systems
    • Manage and maintain our office software and systems, including Microsoft Office and other productivity tools.
    • Ensure the security and integrity of our data and systems.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Skills and Qualifications
    • Excellent communication and interpersonal skills.
    • Strong organizational and time management skills.
    • Ability to work in a fast-paced environment and prioritize tasks effectively.
    • Proficiency in Microsoft Office, including Excel, Word, and PowerPoint.
    • Ability to maintain confidentiality and handle sensitive information.
Working Conditions
  • Work Environment
    • Fast-paced office environment.
  • Physical Demands
    • Ability to sit for long periods and perform repetitive tasks.
  • Security and Safety
    • Criminal record check required.
What We Offer
  • Competitive Salary
    • A competitive salary and benefits package.
  • Opportunities for Growth
    • Opportunities for professional growth and development.
  • Collaborative Team Environment
    • A collaborative and supportive team environment.

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