Corporate Business Law Support Specialist

4 days ago

Montreal, Quebec, Canada Recrute Action Full time
Company Overview

We are a nationally and internationally renowned firm recognized for our expertise in business law, offering a dynamic and collaborative work environment focused on professional development.

Compensation Package

The annual salary for this position is between $70,000 and $78,000, making it an attractive opportunity for individuals seeking a stable income. In addition to the competitive salary, employees can enjoy a permanent, full-time position with 35 hours of work per week, flexible schedule options from Monday to Friday, and a hybrid work arrangement allowing for three days in the office and two days working from home.

Job Description

This Legal Assistant role will support the Business Law Department by performing various tasks including document management, secretarial work, administrative and organizational support, communication management, and file opening, updating, and archiving. The ideal candidate will have experience in a similar legal position, proficiency in Microsoft Office tools, and excellent precision and attention to detail.

Key Responsibilities
  • Draft, correct, transcribe, and format various legal documents (correspondence, opinions, procedures, agreements, briefs, articles)
  • Compare documents using Workshare and ensure physical and electronic filing of files
  • Photocopy, scan, and organize necessary documents
  • Manage mail (opening, distribution, tracking, and responses)
  • Conduct searches in internal databases (MCDM, Intranet)
  • Schedule and manage the calendars of professionals, including appointments, meetings, and videoconferences
  • Organize travel, including booking hotels, restaurants, transportation, and meeting rooms
  • Prepare and coordinate documents and approvals for conferences, seminars, and training, including budget follow-ups and reimbursement requests
  • Answer phone calls and ensure effective follow-up on messages
  • Manage emails in Outlook: electronic filing, printing, and compilation of required documents
  • Maintain smooth communication with clients and other legal professionals
Required Skills and Qualifications
  • 4 to 5 years of experience in a similar legal position
  • Experience with Microsoft Office tools (Word, Outlook, PowerPoint)
  • Ability to handle multiple tasks simultaneously in a demanding environment
  • Excellent precision and attention to detail
  • Ability to manage multiple priorities efficiently
  • High level of autonomy in task execution and problem-solving
  • Strong organizational skills to structure and prioritize work according to schedules
  • Proficiency in written and spoken French, and a good knowledge of English, to effectively communicate with a diverse clientele and handle documents in both languages
Benefits
  • Competitive salary: Between $70,000 and $78,000 per year
  • Permanent, full-time position: 35 hours per week
  • Flexible schedule: Monday through Friday, with possible work hours from 8 am to 4 pm, 8:30 am to 4:30 pm, or 9 am to 5 pm
  • Hybrid work: 3 days in the office and 2 days working from home
  • Group insurance: Comprehensive coverage including dental care, glasses, and mental health support up to $3,000, with family coverage fully funded by the employer
  • Wellness program: Reimbursement of up to $750 for teleworking equipment (headphones, Apple Watch, etc.)
  • Training: $700 reimbursement per year for professional development and in-person training 4 days a week
  • Rewards savings plan (RRSP): Employer contribution of 2% after one year of seniority
  • Vacation: 4 weeks of leave from the start, prorated to the months worked

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