Executive Director, Corporate Services

2 weeks ago

Ottawa, Ontario, Canada Ottawa-Carleton District School Board (OCDSB) Full time
Job Summary

The Ottawa-Carleton District School Board (OCDSB) is seeking a highly skilled and experienced professional to fill the role of Executive Director, Corporate Services. This position will be responsible for overseeing the operation and activities of Corporate Records, Policies and Procedures, and the Board Services Divisions.

Key Responsibilities
  • Provide strategic advice to the Chair of the Board, the Vice Chair, and the Chairs of major Committees on procedural matters, the board's by-laws, and policies.
  • Prepare reports to the Board and its Committees on governance issues, including the Board by-laws and any issues affecting the composition and mandate of committees and trustee representation on external groups or boards.
  • Research and analyze specific issues in support of Board and Committee activities, reviewing precedents and advising trustees on how to achieve their objective in terms of procedure or notices of motion.
  • Manage Trustee budgets and expenditures.
  • Ensure the accuracy and timeliness of the official record of the Board, which includes reviewing, editing, and finalizing all reports prepared in the Board Services areas, including minutes and summaries of proceedings.
  • Manage the electronic meeting management program and records.
  • Oversee and coordinate the development, revision, and approval of new and existing policies and procedures.
  • Prepare, administer, and monitor operating budgets and/or special purpose funding grants for Board Services, Corporate Records, and Policies and Procedures.
Qualifications
  • Post-secondary degree in Public Administration, Political Science, Social Sciences, Business Administration, Records Management, or a related field, and 3-5 years of related experience, preferably in corporate services, legislative services, legal services, records management, or local government.
  • Experience with board/committee agenda and minute preparation is required.
  • Completion of the Certified Municipal Officer Program through the Association of Municipal Managers, Clerks, and Treasurers of Ontario (AMCTO) is considered an asset.
  • Knowledge of parliamentary procedures and legislation pertaining to education and local government, in particular, the Education Act and the Municipal Act.
  • Management skills required for hiring, supervising, and evaluating work performance, including leadership for training, mentoring, motivating teams.
  • Demonstrates problem-solving and conflict resolution skills.
  • Interpersonal and communication (oral and written) skills for liaising and supporting Board of Trustees and Senior-level management, and responding or clarifying information requiring a high level of tact, diplomacy, and discretion.
  • Ability to foster and maintain effective working relationships with diverse individuals, and a demonstrated commitment to equity and inclusion.
  • Ability to make presentations, facilitate workshops, and/or training sessions.
  • Writing skills for the preparation of reports, agendas, board motions, requiring attention to detail, correctness, and accuracy.
  • Organizational skills and time management techniques for organizing and tracking priorities, numerous reports, and board motions/decisions, all within tight timelines.
  • Possesses political and organizational acumen; good judgment and sound decision-making.
  • Proficiency in computer applications, including word processing, databases, and spreadsheets, in order to effectively accomplish work.

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