Program Coordinator, Safe Haven Team
1 month ago
The DIVERSEcity Community Resources Society is seeking a highly organized and detail-oriented Program Assistant to join their Safe Haven Team in Surrey, BC. Reporting to the Senior Manager, Safe Haven, the successful candidate will be responsible for providing administrative and program support to ensure the efficient operation of the Safe Haven program.
Key Responsibilities:
- Monitor the Safe Haven inbox and refer clients to the appropriate team members.
- Assist with administrative tasks, including data entry, file management, meeting scheduling, and conference room booking.
- Prepare and format documents, reports, and presentations as needed.
- Take detailed notes during team meetings to ensure accurate record-keeping and follow-up.
- Support team members with tasks related to programming and client needs, including event planning, resource coordination, and outreach activities.
- Maintain clear and professional communication with clients, team members, and external stakeholders.
- Ensure accurate and up-to-date records of client interactions and program activities.
- Participate as a positive and cooperative team member, attend meetings and participate in Society committees and events as required and/or directed.
Requirements:
- Post-secondary training or certificate in Office Administration or social services field.
- Minimum one year of relevant experience in administrative support, program coordination, or a related field, or an equivalent combination of education, training, and experience.
- Understanding of immigrant and settlement issues, particularly those affecting refugee claimants and vulnerable populations.
- Excellent verbal and written communication skills in English.
- Strong organizational and time management skills.
- Ability to work collaboratively within a multicultural team setting.
- Proficiency with MS Windows, MS Word, MS Excel, and internet research.
- High level of accuracy and attention to detail in all tasks.
- Ability to handle multiple tasks and adapt to changing priorities in a fast-paced environment.
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