Municipal Administrator

2 weeks ago

Dieppe, Canada City of Dieppe Full time
About the Role

The City of Dieppe is seeking an experienced professional to fill the position of City Clerk. This role is crucial to the smooth operation of the city and requires a competent and motivated individual.

Key Responsibilities
  • Administrative Support
    • Prepare and coordinate council meetings, agendas, minutes, resolutions, laws, and other relevant documents.
    • Record declarations of conflict of interest and oaths of office for elected officials in council minutes.
    • Attend council meetings to provide legislative support and ensure that all procedural requirements are met.
    • Draft and distribute council decisions to the public and various municipal stakeholders.
    • Prepare public notices related to council meetings, obtain required approvals, and meet prescribed deadlines.
    • Provide support and guidance to the council, the General Manager, and managers, including municipal administration.
    • Coordinate the implementation and review of laws, policies, regulations, and procedures.
    • Work with the General Manager to appoint members to council committees.
    • Act as the municipal seal guardian and affix the city's signature and seal to official documents.
    • Attend and represent the city at relevant committees and meetings, making recommendations as needed.
    • Act as a witness for the city, if required.
    • Manage all administrative projects and files assigned by the General Manager or council.
  • Document Management
    • Manage access to documents and respond to information requests in accordance with established procedures and the Access to Information and Protection of Privacy Act.
    • Archive all official city documents, laws, and contracts, and advise on document management within the municipality.
  • Asset and Service Management
    • Ensure that the management team follows procedures when opening tenders and proposals for the acquisition of products, goods, or services.
  • Financial and Material Resource Management
    • Participate in the development of budget requests and coordinate the management of budgets in areas under their responsibility.
    • Supervise the Clerk's Office staff.
    • Manage employees under their responsibility in collaboration with Human Resources, including hiring, orientation, supervision, performance evaluations, promotions, professional development, and occupational health and safety.
    • Communicate, support, and enforce established directives, policies, procedures, and practices to ensure healthy human resource management.
Minimum Requirements
  • Education
    • Bachelor's degree in Business Administration, Public Administration, or equivalent.
    • Master's degree in Public Administration or equivalent (asset).
    • A combination of education and experience may be considered.
  • Experience
    • Five (5) years of experience in a clerk's office, regulatory agency, or administration, with demonstrated complex administrative responsibilities.
    • Experience as a clerk or in a municipal position (asset).
  • Knowledge
    • Thorough knowledge of municipal administration and the application of procedures and regulations related to the position.
    • Knowledge of the Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
    • Thorough knowledge of the Municipal Government Act and the Planning Act.
    • Knowledge of the Access to Information and Protection of Privacy Act (asset).
    • Knowledge of document management (asset).
  • Skills
    • Fluency in French and English, spoken and written.
    • Sound judgment and ability to synthesize and analyze information, negotiate, and make informed, independent decisions.
    • Ability to resolve problems, find innovative and realistic solutions, and make informed decisions.
    • Organizational and results-focused skills.
    • Leadership, flexibility, and ability to work in a team environment in a public and political setting.
    • Ability to develop effective strategies to achieve objectives and results.
    • Ability to develop and maintain harmonious and productive relationships with various municipal departments, council members, and the public.
    • Ability to work efficiently under pressure and meet tight deadlines.
    • Ability to manage multiple files and projects simultaneously.
    • Discretion, tact, and respect for confidentiality.
    • Positive attitude towards the city's and community's interests in general.
    • Physical ability to perform assigned tasks.
    • Punctuality and regular attendance.
    • Good performance record.
    • Respect for the City of Dieppe's confidentiality rules and organizational values.
Salary Scale

The salary is based on the current salary scale.

The incumbent also benefits from paid holidays, benefits (paid by the employer), and a pension plan (employer-employee contributions).

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