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Legal Operations Specialist

1 month ago

Toronto, Ontario, Canada OMERS Full time

About the Role

OMERS is seeking a highly motivated Legal Operations Information Governance Specialist to join our Corporate Legal team. As a key contributor, you will interact with partners throughout the Chief Legal & Sustainability Officer group and support various initiatives, including data governance and information management, and system implementation and administration.

Responsibilities:

  • Assist Vice President, Legal with various initiatives
  • Contribute to the development of appropriate materials, conducting training sessions, and driving data governance best practices within the CLO Group
  • Educate the CLO Group on data governance best practices and their importance in maintaining data quality and compliance with internal policies and guidelines
  • Assist in the maintenance of the Law Library for the OMERS legal groups, including updating resources as needed
  • Assist with the implementation and administration of software solutions implemented by the CLO Group, including acting as the primary point of contact for support, user acceptance testing, and management of updates to such software solutions
  • Assist in the analysis of the CLO Group legacy records for retention and disposition within the classification guidelines of OMERS
  • Support the annual records retention process for the CLO Group
  • Assist in the data room preparation
  • Support e-discovery & litigation activities
  • Partner with team members in knowledge management efficiency projects, including analyzing and moving data and records to SharePoint, iManage, or other systems as necessary
  • Regular review of content in the Legal knowledge management SharePoint sites and verifying their relevance and status
  • Assist in the production of documentation and process maps for internal procedures and seek opportunities for process excellence
  • Act as administrator of the Legal Tracker enterprise e-Billing system and iManage document management system

Requirements:

  • Strong oral and written communication skills and interpersonal skills
  • Ability to work with and coordinate with multiple stakeholders
  • Ability to draw insights, analyze metrics, and convey ideas clearly and concisely
  • Self-starter who works both independently and with a team, while fostering a collegial and creative team culture

Desired Experience:

  • Minimum 5-years' experience
  • Law Firm experience preferred but not required
  • Masters of Information / Information Management preferred but not required
  • Knowledge and expertise in data governance, business process modeling, metadata, data lineage, data classification, and data quality
  • Knowledge and understanding of data regulations, privacy, ethical use, data sharing, critical data indicators, access management, and data masking techniques
  • Excellent verbal and written communication to effectively articulate and communicate with both business and technical development teams
  • Experience in project management and the ability to lead data governance initiatives
  • A team player with a good understanding of change management
  • Experience with: Data room setup and administration (e.g., Intralinks) implementation and administration of software solutions Legal Tracker (Serengeti) iManage Document Management System Coordinating e-discovery and litigation activities

About OMERS

OMERS is a jointly-sponsored pension plan with over 1,000 participating employers and over half a million active, deferred, and retired members. We are committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process.