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Commercial Property Management Assistant
1 month ago
Commercial Property Management Assistant
About the Role:
We are seeking a highly organized and detail-oriented Commercial Property Management Assistant to join our team at BentallGreenOak. As a key member of our property management team, you will provide administrative support to our Property Managers, ensuring the smooth operation of our commercial properties.
Key Responsibilities:
- Provide administrative support to Property Managers, including data entry, budgeting, and financial analysis.
- Assist with the preparation of annual budgets, including data input and compilation of final packages.
- Prepare monthly and quarterly owner reports, including analysis of financial statements and variance reports.
- Manage property budgets, review invoices, and ensure timely payments.
- Monitor lease-related payments, including progress billing on work orders and tenant allowances.
- Tender and administer service contracts as directed.
- Assist with insurance and appraisal tours as directed.
- Conduct regular building and vacant space inspections.
- Liaise with tenants, including issues related to parking, slip and falls, and MPI claims.
- Oversee daily correspondence and escalation and recovery letters.
- Oversee bi-annual tenant surveys, ensuring timely distribution and maximum participation.
- Maintain and update tenant contact information for timely collection and recording of tenant insurance certificates.
- Assist with tenant events and appreciation initiatives as directed.
- Complete quarterly tenant newsletters.
- Support Sustainability initiatives, including ForeverGreen, BOMA BEST, and Earth Award submissions.
- Embody BentallGreenOak's culture of environmental sustainability and corporate social responsibility.
Requirements:
- 3+ years of related experience.
- General accounting knowledge.
- Post-secondary business-related education preferred.
- RPA, FMA designation or post-secondary or undergraduate courses in property management are an asset.
- Relationship Skills – Ability to communicate effectively and professionally, both oral and written, with owners, tenants, and team members.
- Organizational/Multi-Task Skills – Ability to allocate one's time effectively and manage tight deadlines.
- Decision Making Skills – Able to resolve problems using facts and sound reasoning.
- Computer Skills – Intermediate to advanced skills in MS Word, Excel, Microsoft Office, and Outlook.
- Police Clearance – A criminal verification check is required for employment.
About Us:
BentallGreenOak is one of Canada's premier providers of commercial property management and leasing services. With a portfolio of over 400 properties, totaling more than 67 million square feet of commercial and residential space, we've been trusted by clients for over 30 years to deliver real estate solutions.
As part of the global BGO family, we combine international expertise with local market knowledge to deliver world-class services. Our team of real estate professionals works across office, industrial, retail, and multi-family sectors, ensuring every property becomes a preferred destination choice for tenants.
Whether you're just starting out or are a seasoned professional, you'll find opportunities for professional growth, ongoing learning, and leadership development.
At BGO, we recognize that each employee's unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners, and stakeholders/investors. We strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply.
