Executive Support Specialist

3 weeks ago

Mississauga, Ontario, Canada The Hakka Club Full time

At The Hakka Club, we are seeking an experienced Executive Support Specialist to join our team. This is a permanent role with 30 hours per week.

About the Role

This position requires strong organizational and communication skills to provide administrative support to our executives. You will be responsible for planning and controlling budget and expenditures, scheduling appointments, answering telephone calls and electronic enquiries, and overseeing the preparation of reports.

Key Responsibilities
  • Budget Management: Plan and control budget and expenditures to ensure efficient use of resources.
  • Scheduling: Schedule and confirm appointments for executives and manage their calendars.
  • Communication: Answer telephone calls and electronic enquiries in a professional manner, providing accurate information and resolving issues promptly.
  • Reporting: Oversee the preparation of reports and ensure timely submission.
  • Office Administration: Order office supplies, maintain inventory, and perform other administrative tasks as required.
Requirements

To succeed in this role, you will need:

  • A secondary (high) school graduation certificate.
  • 7 months to less than 1 year of experience in a similar role.
  • Strong organizational and communication skills.
  • The ability to work under pressure and meet deadlines.
Work Conditions and Physical Capabilities

This role involves working in a fast-paced environment with a large caseload. You will be required to work under pressure and perform repetitive tasks. Regular breaks and self-care practices are essential to maintaining your well-being in this role.

Compensation and Benefits

We offer a competitive salary package, including an estimated $45,000 - $60,000 per annum, depending on experience. Other benefits include:

  • A permanent contract with 30 hours per week.
  • A fast-paced and dynamic work environment.
  • Ongoing training and development opportunities.

The estimated salary range is based on industry standards and takes into account the location, job requirements, and level of experience. We value our employees' contributions and strive to provide a fair and competitive compensation package.

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