Documentation Control Specialist

1 month ago

Surrey, British Columbia, Canada Sonepar Full time

At Sonepar, we provide customers with high-quality wire and cable products at the best value possible. As one of Canada's largest distributors for over 45 years, we have built a reputation for going to great lengths for our customers. We supply solutions for a variety of different markets in residential, commercial, industrial, and emerging green markets such as wind farms, solar energy, hydroelectric, water, and waste treatments.

We are a member of the Sonepar Group, the world's largest privately-held electrical distributor. The Sonepar Group is present in more than 40 countries with over 45,000 employees.

Why Work with Us?

  • You will be working for a market leader with over 40 years of experience to help you elevate your potential.
  • You will be working for the world's #1 privately held business-to-business distributor of electrical products and related solutions.
  • Be part of an ISO-certified company with a strong quality assurance program and new technologies that help you perform at your best.
  • Attractive compensation with benefits and "other perks" such as tuition reimbursement.
  • Employee Referral provides the opportunity to earn more while you work by referring one of the best you know.
  • In-depth process and product training provided by a mentored approach, product knowledge sessions hosted by the Product Manager, and lunch and learn meetings.
  • We house the largest inventory to better service our customers and deliver on sales commitments.

Responsibilities:

  • Receives, logs, tracks, files, and monitors paper and electronic customer and vendor-supplied documentation, and other technical correspondence.
  • Responsible for setting up document control records, archiving project information, and preparing project data books.
  • Obtains required documentation from manufacturers and vendors.
  • Reviews documentation requests and prepares documents for bids and quotations.
  • Acts as backup support to project and quotation administrators.
  • Order and quotation entry and management.
  • Uploads/submits documentation to SharePoint site/Customer Portals.
  • Sets up and assembles project data books.
  • Ensures all documentation is consistent and adheres to internal standards.
  • Archives all Project Documentation and Project Close-out.
  • Liaising with Sales Representative, Project Specialist, and Management.
  • Other duties as required.

Requirements:

  • Post-secondary diploma (business administration, etc.).
  • Problem Solver, information gatherer, very detail-oriented.
  • Experience in data entry, administrative, and/or document control.
  • Intermediate/Advanced MS Office.
  • Self-motivated with the ability to take initiative and prioritize tasks.
  • Ability to meet project timelines and perform in a high-pressure and team-based environment.

Benefits & Perks:

  • We offer a competitive salary, plus a full set of benefits, including:
  • Flexible benefits program allowing you to choose from options that best fit you and your dependents' needs. Benefit options include: Medical, Dental, Vision, Health Spending Account & RRSP matching.
  • Employee Assistance Program, Tuition Reimbursement, Employee Discounts, and a career path.
  • Regardless of your benefits program, you will receive company-paid Life Insurance, and employee-paid disability.

Salary Range: $60,000 - $63,000/year.

Please note that, whilst not expected, the company may pay at a rate outside of the range for this role where appropriate. Actual compensation commensurate with the candidate's experience, education, internal parity, role complexity, role level, and other relevant factors. The advertised salary range relates to British Columbia and is provided in accordance with the BC Pay Transparency Act. We recognize however that salaries are often driven by market forces in the local area where a candidate is based and accordingly the salary range may not apply outside of British Columbia.

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