Administrative Support Specialist
4 weeks ago
We are seeking an Administrative Support Specialist to join our team at Infra Pipe Solutions. In this role, you will be responsible for coordinating the flow of information within the team, evaluating daily operations, and performing various administrative tasks.
Key Responsibilities
- Coordinate the flow of information within the team
- Evaluate daily operations
- Open and distribute mail and other materials
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics, and other information
- Order office supplies and maintain inventory
- Liaise with management, union officials, and HR consultants
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Perform data entry
- Maintain and manage digital database
- Perform basic bookkeeping tasks
Computer and Technology Skills
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Word
- Enterprise resource planning (ERP) software
Work Environment and Physical Capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large workload
- Work with minimal supervision
Personal Skills
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Accurate
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
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