Administrative Support Specialist

4 weeks ago


Saint Jacobs, Canada St Jacobs Naturopathic Clinic Full time
Job Overview

We are seeking a highly organized and efficient Administrative Support Specialist to join our team at St Jacobs Naturopathic Clinic. This role is responsible for providing exceptional administrative support to our staff, ensuring seamless day-to-day operations.

Salary and Benefits

The successful candidate can expect a competitive salary of $45,000 - $55,000 per year, depending on experience. Additionally, we offer a comprehensive benefits package, including health and dental coverage, paid time off, and professional development opportunities.

Job Responsibilities
  • Greet patients and visitors, direct them to the appropriate areas, and provide basic information as needed.
  • Operate the switchboard or telephone system, handling incoming calls and messages with professionalism and courtesy.
  • Order office supplies, maintain work records and logs, receive and issue payments, and perform various clerical duties such as filing and sorting mail.
  • Schedule and confirm appointments, send invoices, and calculate billing charges in a timely and accurate manner.
Requirements
  • High school graduation certificate or equivalent required; secondary education an asset.
  • Fast-paced environment, attention to detail, combination of sitting, standing, and walking.
  • Possess efficient interpersonal skills, excellent oral and written communication, flexibility, organization, reliability, teamwork, and time management abilities.
  • Previous experience an asset, with a willingness to learn and grow within the clinic.
Work Conditions

This is a permanent, part-time position (8-16 hours per week) working in a fast-paced environment with a dynamic team. The ideal candidate will be able to work under pressure, multitask, and maintain attention to detail while maintaining a positive attitude and high level of professionalism.



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