Document Management Specialist

1 week ago

Mississauga, Ontario, Canada Mobilinx Full time

Mobilinx is seeking a highly skilled Document Control Coordinator

We are looking for an experienced professional to join our team in this key role.

Job Summary:

This position is responsible for ensuring the smooth operation of document control procedures, maintaining accurate and up-to-date records, and providing exceptional support to project teams.

The successful candidate will have excellent organizational skills, strong attention to detail, and the ability to work effectively in a fast-paced environment.

Key Responsibilities:
  • Manage and maintain all documentation related to projects, including RFIs, DCNs, NCRs, submittals, and drawings;
  • Assist with verification, registration, filing, and control of incoming and outgoing documentation;
  • Interface with project teams to ensure proper documentation control;
  • Assist in audit verification of documentation to ensure project files are current and accurately labelled;
  • Print, duplicate, bind, and distribute documentation as required;
  • Transmit, receive, record, and distribute email correspondence and documentation according to established procedures;
  • Maintain records of incoming document transmittals and prepare outgoing transmittals and packages;
  • Assist in creating, communicating, implementing, and maintaining document control reporting;
  • Perform project database input and word-processing functions;
  • Assist in developing training plans and processes for documentation;
  • Assist in maintaining a project RASCI (distribution) matrix;
  • Assist with system requests and permissioning;
  • Provide support to all project participants, including external parties, with document control practices for project documentation;
  • Assist in training project users on procedures and electronic document management systems;
  • Perform other clerical duties as assigned.
Requirements:
  • A minimum of 3-5 years of experience in document control, working with designers, engineers, construction contractors, subcontractors, third parties, and site documentation;
  • Proficiency in all Microsoft Office Suite software, including Word, Excel, PowerPoint, and Outlook;
  • Experience with PDF software, such as Adobe and Bluebeam;
  • Experience working with electronic document management systems;
  • Ability to work with multiple file types;
  • Complete understanding of construction documents;
  • Excellent interpersonal communication skills.
Salary Range:

$60,000 - $80,000 per annum, depending on experience and qualifications.

Benefits include a comprehensive compensation package, opportunities for professional growth and development, and a dynamic work environment.

  • Document Management Specialist

    1 month ago

    Mississauga, Ontario, Canada CIMA+ Full time

    Document Management SpecialistCIMA+ is seeking a skilled Document Management Specialist to join our project management team. As a key member of our team, you will be responsible for ensuring that document management aligns to policy and procedures for the organization and meets contractual obligations.Key ResponsibilitiesDevelop and implement effective...

  • Legal Document Specialist

    4 weeks ago

    Mississauga, Ontario, Canada Real Management Group Inc. DBA Alex Price Full time

    About the Role:As a Legal Document Specialist with Real Management Group Inc. DBA Alex Price, you will play a crucial role in supporting our legal team by preparing and drafting various legal documents, including contracts, wills, and mortgages. This is an excellent opportunity to work in a dynamic environment and develop your skills in document preparation...

  • Legal Documentation Specialist

    3 weeks ago

    Mississauga, Ontario, Canada Real Management Group Inc. DBA Alex Price Full time

    About the RoleWe are seeking a skilled Legal Documentation Specialist to join our team at Real Management Group Inc. DBA Alex Price.Job DescriptionThe successful candidate will be responsible for drafting and preparing various legal documents, including contracts, wills, mortgages, and other related papers. They will also assist lawyers in preparation for...

  • Document Management Specialist

    6 days ago

    Mississauga, Ontario, Canada Mobilinx Full time

    At Mobilinx, we are seeking a highly organized and detail-oriented Document Management Specialist to join our team.About the RoleThis is a full-time position with an estimated salary of $65,000 - $90,000 per year, depending on experience. The successful candidate will be responsible for ensuring the confidentiality and integrity of sensitive information,...

  • Document Management Specialist

    4 weeks ago

    Mississauga, Ontario, Canada AtkinsRéalis Full time

    Job Summary: We are seeking a skilled Document Control Specialist to join our team at AtkinsRéalis. As a key member of our Document Control team, you will be responsible for administering and enforcing all aspects of Document Control functions through established work processes and procedures for paper and electronic document management. Key...

  • Senior Legal Document Specialist

    4 weeks ago

    Mississauga, Ontario, Canada Real Management Group Inc. DBA Alex Price Full time

    Job DescriptionKanset Services Inc. is seeking a skilled Senior Legal Document Specialist to join our team.Job SummaryWe are looking for an experienced and detail-oriented professional to draft legal documents, conduct research, and provide support to our lawyers.Key ResponsibilitiesDraft contracts, promissory notes, wills, mortgages, and other legal...

  • Law Clerk and Legal Document Specialist

    3 weeks ago

    Mississauga, Ontario, Canada Real Management Group Inc. DBA Alex Price Full time

    Job SummaryWe are seeking a highly skilled Law Clerk and Legal Document Specialist to join our team at Real Management Group Inc. DBA Alex Price. This is a permanent position requiring 30 to 35 hours of work per week.In this role, you will be responsible for drafting contracts, preparing promissory notes, and drawing up wills, mortgages, and other legal...

  • Technical Documentation Specialist

    2 months ago

    Mississauga, Ontario, Canada beBee Professionals Full time

    Job Title: Technical Documentation SpecialistWe are seeking a skilled Technical Documentation Specialist to create and maintain technical documentation for our products and services. This includes user manuals, installation guides, and other technical documents.The ideal candidate should have: A degree in Technical Writing, English, or a related field At...

  • Document Control Specialist

    4 weeks ago

    Mississauga, Ontario, Canada Thermo Fisher Scientific Full time

    Job Description:Apart from a competitive salary of $65000 - $85000 per year, we offer our employees a unique opportunity to work in a dynamic environment with Thermo Fisher Scientific.Company Overview:We are seeking an experienced Document Control Specialist to join our team. As a Document Control Specialist, you will be responsible for reviewing technical...

  • Technical Documentation Specialist

    2 months ago

    Mississauga, Ontario, Canada beBee Professionals Full time

    Job SummaryWe are seeking a highly skilled Technical Documentation Specialist to join our team at beBee Professionals in Mississauga. The successful candidate will be responsible for creating, managing, and maintaining technical documentation for our products and services. This includes user manuals, technical specifications, and other related documents.The...

  • Senior Financial Analyst

    3 weeks ago

    Mississauga, Ontario, Canada Kyocera Document Solutions Canada Full time

    About the RoleWe are seeking a highly skilled Senior Financial Analyst to join our team at Kyocera Document Solutions Canada. As a key member of our finance department, you will play a vital role in analyzing and interpreting financial data to drive business growth and profitability.Key ResponsibilitiesManage and maintain accurate balance sheets, profit/loss...

  • Documentation and Projects Specialist

    4 weeks ago

    Mississauga, Ontario, Canada Lakeview Millwork Ltd. Full time

    Job Title: Documentation and Projects SpecialistOverview:At Lakeview Millwork Ltd., we are seeking a skilled Documentation and Projects Specialist to join our team. This role involves reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities to ensure procedures are followed and...

  • Document Control Specialist

    4 weeks ago

    Mississauga, Ontario, Canada European Staffing Inc. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Document Control Specialist to join our team at European Staffing Inc. The successful candidate will be responsible for maintaining accurate and up-to-date documentation, ensuring compliance with regulatory requirements, and providing exceptional support to our operations team.Key...

  • Document Management Specialist

    3 weeks ago

    Mississauga, Ontario, Canada MacIsaac Gow LLP Full time

    We are seeking a highly organized and detail-oriented Document Management Specialist to join our team at MacIsaac Gow LLP.Job DescriptionThe ideal candidate will have experience in maintaining filing systems, preparing financial statements and reports, and reviewing documents for compliance with legal procedures. Strong computer skills, particularly in MS...

  • Documentation Manager

    2 months ago

    Mississauga, Ontario, Canada beBee Professionals Full time

    Job Title: Documentation ManagerWe are seeking a skilled Documentation Manager to oversee the development, implementation, and maintenance of document control systems and procedures at beBee Professionals. The ideal candidate will have a Bachelor's degree in a related field and at least 5 years of experience in a similar role.Key Responsibilities: Developing...

  • Clinical Documentation Specialist

    3 days ago

    Mississauga, Ontario, Canada Pharma Medica Research Inc. Full time

    Job SummaryWe are seeking a highly skilled Clinical Documentation Specialist to join our team at Pharma Medica Research Inc.About UsPharma Medica Research Inc. is a Contract Research Organization that specializes in conducting early phase clinical trials. We are committed to innovation and original solutions in a highly regulated industry.Key...

  • Senior Technical Documentation Specialist

    3 weeks ago

    Mississauga, Ontario, Canada Bothwell-Accurate Co. Inc. Full time

    Bothwell-Accurate Co. Inc. is seeking a Senior Technical Documentation Specialist to join our team.Job SummaryWe are looking for a highly skilled and experienced technical documentation specialist to create high-quality documentation for our products and services. The ideal candidate will have excellent writing, communication, and analytical skills, as well...

  • Account Management Specialist

    4 weeks ago

    Mississauga, Ontario, Canada Element Fleet Management Full time

    We are seeking an Account Management Specialist to join our team at Element Fleet Management.Company OverviewElement Fleet Management is a leading provider of fleet management solutions, dedicated to delivering exceptional client experiences. Our innovative approach and commitment to people-first philosophy set us apart in the industry.About the RoleThis...

  • Business Clerk, Documents Specialist

    3 weeks ago

    Mississauga, Ontario, Canada Canada Visa Express Inc. Full time

    Join Canada Visa Express Inc. as a Business Clerk, Documents Specialist and embark on an exciting opportunity to utilize your organizational skills in a fast-paced environment.About the RoleWe are seeking a detail-oriented and efficient individual to manage various administrative tasks, maintain accurate records, and provide excellent customer service. As a...

  • Claims Recovery Specialist

    3 weeks ago

    Mississauga, Ontario, Canada Element Fleet Management Full time

    Subrogation Claims Role at Element Fleet ManagementWe are seeking a skilled Claims Recovery Specialist to join our team in managing fleet accident claims. This role involves setting up subrogation claims for recovery and working with third-party insurance carriers to obtain necessary information.About the Job: Set up property damage subrogation claims for...