Parts Coordinator

1 month ago


Toronto, Ontario, Canada Assured Automotive Full time

Job Title: Parts Coordinator

The Parts Coordinator plays a crucial role in ensuring the success of our customers' experiences by managing the process of ordering, receiving, storing, dispatching, and returning parts for each repair order.

Key Responsibilities:

  • Ensure consistent execution of our operational plan.
  • Communicate customer requests and needs to the appropriate team members.
  • Work with vendors to order and receive all parts as indicated on the repair orders, confirming the quality, correctness, and quantity of parts received.
  • Ensure timely parts distribution to the shop in accordance with the production schedule.
  • Enter all parts invoices into our Management Information System (MIS).
  • Label and track all parts by the R.O.# and store them with the vehicle and/or scheduled repairs.
  • Order and receive supplemental parts in the MIS, monitor performance of parts, materials, and sublet vendors.
  • Ensure daily reconciliation of the parts vendor invoice history report.
  • Ensure invoices and credit memos are posted and filed/scanned in a timely manner.
  • Ensure vendor invoices have the correct negotiated discount to maintain proper profit margins.

Requirements:

  • High School Diploma or equivalent.
  • 1-3+ years of experience working with automotive parts (auto body parts is a bonus).
  • Customer Service Oriented and strong organizational ability to manage pressure and conflicting demands and prioritize tasks.
  • I-Car Registered (working towards Gold Class certification).

Skills/Abilities:

  • Communicate effectively, both verbally and in writing.
  • Strong attention to detail and a high degree of accuracy.
  • Effectively manage a fast-paced environment, demonstrating multi-tasking ability while working under pressure.
  • Working knowledge of vehicle repairs practices.
  • Management Information System: Summit, Repair Centre.
  • Working Knowledge of: Mitchell, Audatex.
  • Parts sourcing: Car-part, Progi, APU, LKQ B2B.
  • Solid problem-solving abilities.
  • Above average computer proficiency.
  • Above average organizational skills.
  • Ability to keep up and succeed in a fast-paced working environment.
  • Ability to work well with others and achieve common goals.

Physical Demands:

  • Frequently required to bend, crouch, reach, handle tools.
  • Lift in excess of 50 lbs. of materials.

Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The physical demands of your job must be met to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.


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