Executive Assistant

1 week ago

Vancouver, British Columbia, Canada Consultant Plus Immigration Ltd Full time
Job Description

We are seeking a highly organized and detail-oriented Executive Assistant to support our immigration team at Consultant Plus Immigration Ltd.

About the Role

This is a permanent, part-time position requiring 20-25 hours of work per week. The ideal candidate will have a secondary (high) school graduation certificate and less than one year of experience in a similar role.

Key Responsibilities
  • Coordinate the flow of information within the team, ensuring seamless communication and task completion.
  • Open and distribute mail, packages, and other materials in a timely manner.
  • Plan and organize daily operations, prioritizing tasks to meet deadlines.
  • Record and prepare minutes of meetings, seminars, and conferences with attention to detail.
  • Schedule and confirm appointments, ensuring smooth interactions with clients and stakeholders.
  • Answer telephone calls, relay messages, and respond to electronic inquiries in a professional manner.
  • Compile data, statistics, and other information to support decision-making and reporting.
  • Order office supplies and maintain inventory levels to ensure efficient operations.
  • Liaise with management, union officials, and HR consultants to resolve queries and concerns.
  • Greet clients and visitors, providing exceptional customer service and directing them to relevant contacts or services.
  • Set up and maintain manual and computerized information filing systems for accurate record-keeping.
  • Type and proofread correspondence, forms, and other documents with precision and attention to detail.
  • Perform data entry tasks efficiently and accurately.
  • Provide outstanding customer service, responding to client inquiries and resolving issues promptly.
  • Collaborate with the marketing department to understand and communicate marketing messages effectively to the field.
  • Maintain and manage digital databases to ensure data accuracy and integrity.
  • Consult with clients post-sale to provide ongoing support and build strong relationships.
Technical Skills
  • Proficient in Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, and database software.
  • Familiarity with social media platforms and electronic mail.
Area of Work Experience
  • Previous experience in the immigration field is an asset.
Personal Suitability
  • Able to multitask and prioritize tasks effectively.
  • Excellent oral and written communication skills.
  • Demonstrated flexibility and adaptability in a fast-paced environment.
  • Organized and efficient in managing multiple tasks and projects.
  • Team player with excellent interpersonal skills.
  • Client-focused with a strong commitment to delivering high-quality service.
  • Effective time management and quick learner.
Estimated Salary: $40,000 - $55,000 per annumLocation: [TBD]

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