Senior Business Support Professional

1 week ago


Toronto, Ontario, Canada QY Search & Advisory Full time

About the Opportunity

We are seeking a highly skilled and experienced Senior Business Support Professional to join our team as an Executive Assistant to the Vice President. This is a critical role that requires exceptional organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

Job Summary

  • This is a key support position for the Vice President, requiring strong financial acumen, budget coordination, invoice processing, and reconciliation skills.
  • The ideal candidate will have 7+ years of experience in executive assistance, preferably supporting a single senior leader, with a strong background in finance and administration.
  • You will be responsible for managing the Vice President's calendar, scheduling appointments, coordinating travel arrangements, and organizing high-level meetings.
  • Additionally, you will track ongoing projects, maintain effective communication with internal and external stakeholders, and provide timely updates to the Vice President.
  • You will also coordinate the administration of the business unit's budget, verify invoices, and manage monthly credit card reconciliations.
  • Ongoing responsibilities include office space management, recommending and implementing new administrative procedures to improve efficiency, and liaising with internal departments and external stakeholders.

Key Requirements

  • 7+ years of executive assistant experience, preferably supporting a single senior leader.
  • Experience in the energy, public or similar sectors is required.
  • Strong financial acumen, including experience with budget coordination, invoice processing, and reconciliation.
  • Ability to manage multiple priorities, work independently, and proactively resolve issues without constant supervision.
  • Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook).
  • Exceptional organizational skills while maintaining confidentiality.

What We Offer

  • $95,000 - $105,000 annual salary, depending on experience.
  • A comprehensive medical benefits package, including dental.
  • A strong pension plan with immediate contribution options.
  • A hybrid work model, allowing for 2 days in the office and 3 days working remotely.
  • An excellent location in downtown Toronto, close to public transportation and amenities.


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