Senior Business Support Professional
1 week ago
About the Opportunity
We are seeking a highly skilled and experienced Senior Business Support Professional to join our team as an Executive Assistant to the Vice President. This is a critical role that requires exceptional organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.
Job Summary
- This is a key support position for the Vice President, requiring strong financial acumen, budget coordination, invoice processing, and reconciliation skills.
- The ideal candidate will have 7+ years of experience in executive assistance, preferably supporting a single senior leader, with a strong background in finance and administration.
- You will be responsible for managing the Vice President's calendar, scheduling appointments, coordinating travel arrangements, and organizing high-level meetings.
- Additionally, you will track ongoing projects, maintain effective communication with internal and external stakeholders, and provide timely updates to the Vice President.
- You will also coordinate the administration of the business unit's budget, verify invoices, and manage monthly credit card reconciliations.
- Ongoing responsibilities include office space management, recommending and implementing new administrative procedures to improve efficiency, and liaising with internal departments and external stakeholders.
Key Requirements
- 7+ years of executive assistant experience, preferably supporting a single senior leader.
- Experience in the energy, public or similar sectors is required.
- Strong financial acumen, including experience with budget coordination, invoice processing, and reconciliation.
- Ability to manage multiple priorities, work independently, and proactively resolve issues without constant supervision.
- Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook).
- Exceptional organizational skills while maintaining confidentiality.
What We Offer
- $95,000 - $105,000 annual salary, depending on experience.
- A comprehensive medical benefits package, including dental.
- A strong pension plan with immediate contribution options.
- A hybrid work model, allowing for 2 days in the office and 3 days working remotely.
- An excellent location in downtown Toronto, close to public transportation and amenities.
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