Senior Administrator, Government Relations Specialist

4 hours ago

Toronto, Ontario, Canada Ontario Medical Association Full time
Job Summary

We are seeking a highly skilled and experienced Senior Administrator to join our Government Relations team at the Ontario Medical Association (OMA). As a key member of our team, you will provide critical support to our Director, Government Relations and Advocacy, in implementing our plans to influence key decision-makers in government and stakeholders through effective advocacy.

Key Responsibilities
  • Coordinate with external offices and internal staff to arrange meetings between the OMA and MPPs, political staff, political party officials, ministry officials, and decision-makers.
  • Provide general administrative support to the government relations team, including initiating routine and non-routine correspondence, maintaining meeting calendars, and arranging travel schedules and reservations.
  • Develop and/or review briefing notes and presentations to support external and internal meetings.
  • Note-taking at internal and external meetings, including with elected officials.
  • Coordinate internal cross-functional meeting logistics.
  • Support all activities related to the execution of the OMA government relations and advocacy strategy, including MPP and political party outreach and tracking, drafting newsletters, organizing small and major events.
  • Maintain and develop contact management systems, including lists of OMA physician healthcare advocates, stakeholders, and other supporters.
  • Assist the government relations and advocacy team with monitoring, analysis, and summaries of relevant legislation, regulations, and policy announcements.
  • Provide support in reporting to senior executives and the OMA Board on government relations activities and metrics.
  • Provide support and project management as needed to the government relations and advocacy team in day-to-day activities, research projects, and overall team organization.
  • Process honoraria for physician members participating in government relations and advocacy meetings and events.
Requirements
  • Degree in Political Science, Communications, and/or community college programs in public affairs or equivalent.
  • 3-4 years of administrative experience.
  • Experience working at Queen's Park for an MPP or Minister or volunteering for a political campaign is an asset.
  • Superior organizational and time management skills to deal with multiple tasks across different activities.
  • Excellent written skills with superior attention to detail, including the ability to draft documents and review and edit the materials of team members.
  • Strong interest and knowledge of Ontario politics and the political process.
  • Knowledge of the healthcare policy and stakeholder environment is an asset.
  • Strong technical skills in Microsoft Office, including PowerPoint, Excel, and Word.
  • Working skills in Smartsheet is an asset.
What We Offer
  • A work environment whose values are to be respectful, bold, responsive, and transparent in our work and our behaviors.
  • A fantastic opportunity to grow with the team and help shape the strategic direction of the OMA, its members, and the healthcare system.
  • An organization committed to the equity, diversity, and inclusion principles of humility, accountability, collaboration, courage, and integrity.
  • A commitment to growth and development through paid professional development and continuous in-house learning.
  • A friendly and flexible hybrid work environment.
  • Competitive salary and bonus program.
  • Exceptional group benefits package, including a spending account and a robust wellness program.
  • An organization recognized as a leader for four consecutive years.

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