Office Coordinator
2 weeks ago
**Job Summary**
LaSalle College is seeking a highly organized and detail-oriented Administrative Secretary to join our team. As an Administrative Secretary, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our secretariat.
**Key Responsibilities**
- Provide exceptional customer service to students, staff, and visitors, responding to inquiries and resolving issues in a timely and professional manner.
- Coordinate and schedule appointments, meetings, and events, ensuring that all necessary arrangements are made.
- Prepare and edit documents, reports, and presentations, using advanced software skills to create professional-looking materials.
- Process and follow up on purchase orders, ensuring that all necessary procedures are followed.
- Conduct research and prepare summaries of complex problems and issues, providing recommendations for resolution.
- Maintain accurate and up-to-date records, files, and databases, ensuring that all information is secure and confidential.
- Take minutes of meetings and ensure that all necessary follow-ups are completed.
- Coordinate travel arrangements, including booking flights, hotels, and rental cars, as needed.
- Perform other related tasks as required.
**Requirements**
- Advanced knowledge of Microsoft Office, including Word, Excel, and Outlook.
- Excellent verbal and written communication skills in both French and English.
- High school diploma or equivalent required; vocational diploma or certificate of studies in a related field an asset.
- Minimum of four (4) years of relevant experience in an administrative role.
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