Office Support Specialist
3 weeks ago
We are a dynamic logistics company seeking an experienced Office Administrative Assistant to join our team in Toronto, Ontario. As an integral member of our operations department, you will play a critical role in ensuring the smooth functioning of our daily activities.
Job DescriptionThis is a permanent full-time position, working 40 hours per week, with a competitive salary range of $45,000 - $60,000 annually.
Key Responsibilities- Determine and establish office procedures and routines that align with industry best practices.
- Schedule and confirm appointments, meetings, and events efficiently.
- Provide exceptional customer service by answering telephone calls, relaying messages, and responding to electronic inquiries in a timely and professional manner.
- Compile data, statistics, and other information to support business decisions.
- Manage office supplies and maintain inventory levels to ensure seamless day-to-day operations.
- Set up and maintain manual and computerized filing systems to enhance organization and accessibility.
- Type and proofread correspondence, forms, and documents with attention to detail and accuracy.
- Correspondence: Prepare and send professional letters, emails, and reports.
- Reports and Records: Maintain accurate and up-to-date records, and prepare reports as required.
- Contracts: Assist in the preparation, review, and negotiation of contracts.
- Invoices: Process and manage invoices, ensuring timely payment and resolution of any discrepancies.
- Fast-paced environment with multiple priorities and deadlines.
- High level of attention to detail and organizational skills.
- Ability to work independently and collaboratively as part of a team.
- Repetitive tasks requiring focus and dedication.
- Excellent multitasking and time management skills.
- Flexibility to adapt to changing priorities and circumstances.
- Organized and methodical approach to work.
- Client-focused and results-driven attitude.
- Reliable and trustworthy, with strong work ethic.
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