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Office Coordinator

1 month ago

Timmins, Ontario, Canada Ontario Inc Full time
Job Summary

We are seeking an experienced Office Administrator to join our team at Ontario Inc. As an Office Administrator, you will be responsible for providing administrative support to our office, including tasks such as reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities.

Key Responsibilities
  • Review and evaluate new administrative procedures to ensure they are efficient and effective
  • Delegate work to office support staff to ensure tasks are completed in a timely manner
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Carry out administrative activities of the establishment, including tasks such as data entry and report preparation
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • Perform data entry and maintain accurate records
  • Train staff on new procedures and policies
  • Oversee and co-ordinate office administrative procedures to ensure they are running smoothly
  • Resolve conflict situations and provide support to staff
  • Oversee payroll administration and ensure accurate payment of staff
  • Plan and control budget and expenditures to ensure the office is running efficiently
Requirements
  • 3-4 years of experience in an administrative role
  • Basic security clearance
  • Ability to work in a fast-paced environment and prioritize tasks effectively
  • Excellent communication and interpersonal skills
  • Ability to maintain accurate records and perform data entry
  • Knowledge of government access to information and privacy legislation
Working Conditions
  • 40 hours per week
  • Free parking available
  • Public transportation is available