Administrative Assistant to the Regional Vice-President
3 days ago
Job Summary
Job Description
What is the opportunity?
As the Administrative Assistant to the Regional Vice-President, you will be the key support officer within the region. In addition to providing timely, efficient, and accurate operational and administrative support to the RVP and the Regional Manager, you will head special projects, plan events, and greet our valued clients as the first point of contact. You will be responsible for organizing schedules and correspondence and for ensuring the smooth operation of the regional office.
Key Responsibilities
- Coordinate all administrative duties for the RVP and RM, including calendar, meeting, stationery, and expense management
- Manage all travel, hotel, and car rental arrangements
- Act as the office manager for RBC Royal Trust for Eastern Canada
- Coordinate team onboarding and training schedules
- Prepare PowerPoint presentations, reports, and other documents to support the administration of various national and team initiatives
- Plan, source, and execute regional team meetings
- Keep current with the overall calendar of activity of the region (regional events, sales management activities, etc.)
- Prepare various forms of communication (e.g., letters, notes, cards, etc.) as required by the RVP
- Assist with other general administrative duties such as taking care of deposits, managing the region's vacation scheduling, scanning, archives management, supporting the client experience, etc.
Requirements
Must-have
- 3 years of experience in providing administrative support
- Bilingualism (English and French) required, as you will regularly serve our clients and do business with RBC partners and/or employees across Canada with English and French speaking needs
- Ability to work effectively with others and act as a professional business partner
- Excellent organizational skills, meticulous attention to detail, and ability to multi-task and meet key deliverables
- Strong working knowledge of Microsoft 365 apps (especially PowerPoint) and ability to quickly learn new systems and software
What's in it for you?
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
- A comprehensive Total Rewards Program, including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
- Leaders who support your development through coaching and managing opportunities
- Assistance with achieving a designation
- Work in a dynamic, collaborative, progressive, and high-performing team
- Opportunities to take on progressively greater accountabilities
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