Event Decorations Coordinator

3 hours ago


Fredericton, New Brunswick, Canada Ana Karina Balloons Full time

At Ana Karina Balloons, we are dedicated to creating memorable experiences for our clients. We specialize in custom balloon decor for events and offer an array of pre-designed balloon décors available for purchase online.

The Event Decorations Coordinator is a versatile role that supports both production and on-site installation processes. This position includes assisting with production tasks, creating and applying custom vinyl decals, coordinating and executing deliveries, and assembling decor on-site.

Key Responsibilities
  • Production Support:
    • Assist with balloon preparation, decor assembly, and pre-installation setup.
    • Prepare, cut, and apply custom vinyl decals for decor setups using tools like Cricut.
    • Maintain a clean and organized workspace, ensuring production tools, materials, and equipment are in good condition.
    • Execute production tasks as outlined by the Production Manager to meet project deadlines.
  • Delivery Coordination and Transportation:
    • Review delivery schedules and prioritize tasks in coordination with the Production Manager.
    • Load, transport, and unload decor items safely, following company protocols to prevent damage.
    • Ensure all tools and supplies are secured for safe transport.
  • On-Site Installation Support:
    • Assist with the setup of balloon decor at event locations, following design specifications and client expectations.
    • Collaborate with team members to ensure seamless installations.
    • Interact professionally with clients on-site, addressing any necessary adjustments.
  • Assembly and Dismantling:
    • Assemble balloon decor and structures according to design plans, ensuring high-quality execution.
    • Safely dismantle decor after events, packing and organizing materials for transport back to the warehouse.
  • Inventory and Material Management:
    • Monitor inventory levels of production materials and report shortages to the Production Manager.
    • Assist in ordering and restocking supplies to ensure the availability of necessary materials for upcoming projects.
  • Problem-Solving and Quality Control:
    • Address on-site challenges such as layout changes or unexpected adjustments, ensuring client satisfaction.
    • Inspect decor and setups for quality and alignment with design standards.
    • Communicate any issues promptly to the Production Manager and propose solutions.
  • Compliance and Safety:
    • Follow all health and safety guidelines during production, transport, setup, and breakdown.
    • Ensure installations are secure and adhere to venue regulations.


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