High-Level Administrative Support Specialist

7 days ago

Toronto, Ontario, Canada Drake International Full time

We are seeking a highly skilled High-Level Administrative Support Specialist to join our team at Drake International. As a key member of our organization, this individual will provide exceptional administrative support to our senior Executive, ensuring the smooth operation of activities in philanthropy, arts and entertainment, and family office management.

About This Opportunity:

  • Salary: $93,000 - $113,000 per year
  • Job Type/Shift: Full-time
  • Benefits: Comprehensive health benefits package, including medical, dental, and vision

Key Responsibilities:

Administrative Support:
  • Manage the Executive's calendar, schedule appointments, and coordinate meetings.
  • Handle correspondence, including emails, phone calls, and mail.
  • Prepare reports, presentations, and other documents as needed.
  • Maintain organized files and records.
Philanthropy:
  • Assist with the coordination and management of philanthropic initiatives and events.
  • Liaise with non-profit organizations, donors, and stakeholders.
  • Track and report on philanthropic activities and outcomes.
Arts and Entertainment:
  • Support the planning and execution of arts and entertainment events.
  • Coordinate with artists, performers, and industry professionals.
  • Manage event logistics, including venue bookings, catering, and travel arrangements.
Family Office:
  • Handle personal and confidential matters for the family.
  • Manage household staff and vendors.
  • Oversee family calendars, travel itineraries, and special projects.
Hotel Acquisition:
  • Assist in the research and evaluation of potential hotel acquisition opportunities.
  • Coordinate with real estate agents, legal advisors, and financial analysts.
  • Organize and manage due diligence processes, including documentation and compliance.
  • Support the negotiation and closing of acquisition deals.
  • Monitor and report on the performance of acquired properties.
Communication and Coordination:
  • Serve as a liaison between the CEO and internal/external parties.
  • Ensure timely and accurate communication across all areas of responsibility.
  • Facilitate information flow and follow-up on action items.
Venture Capital:
  • Assist in identifying and evaluating potential investment opportunities.
  • Coordinate with entrepreneurs, startups, and venture capital firms.
  • Support in presentations if needed.

Requirements:

  • Bachelor's degree or equivalent experience in a related field.
  • Minimum of 5 years of experience as an Executive Assistant or in a similar role.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.

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