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Document Management Professional

4 weeks ago

Toronto, Ontario, Canada Bantrel Full time

Job Title: Document Controller

We are seeking a skilled Document Controller to join our team at Bantrel. As a key member of the Integrated Project Team (IPT) for the Ontario Line Subway project, you will play a crucial role in ensuring the Project Company (PCo) adheres to the Document Management procedures.

Duties & Responsibilities:

  • Ensure the PCo adheres to the overarching Document Management procedures.
  • Process all incoming and outgoing documents from PCo in a timely manner.
  • Perform Quality Assurance & Check (QA/QC) on all submissions.
  • Interface with internal and external customers to resolve questions or problems.
  • Circulate documents for review according to the review process indicated in the Project Agreement (PA).
  • Conduct periodic audits of PCo submissions and communicate overdue submissions.
  • Attend bi-weekly meetings with the PCo Document Management Team to ensure compliance with the Review Register per the PA.
  • Assemble information, such as status reports, for supervisors, other departments, or project personnel.

Qualifications:

  • Minimum 5 years of experience in Document Management with large projects in an Electronic Document Management System (EDMS) environment.
  • Experience with document control and associated work processes.
  • Knowledge of technical vocabularies and terminology common to the assignment.
  • Ability to work in a fast-paced environment and handle pressure professionally.
  • Familiarity with and experience using document control software such as SharePoint, Aconex, and ProjectWise.
  • Able to work independently with minimal day-to-day direction and exercise individual initiative, discretion, diplomacy, and judgment.
  • Possess a high degree of flexibility, strong interpersonal skills, and a proven record as a team player.
  • Good organizational skills and ability to adjust quickly to changing priorities.