Legal Support Specialist

4 weeks ago

Mississauga, Ontario, Canada NANDA AND ASSOCIATE LAWYERS PC Full time

NANDA AND ASSOCIATE LAWYERS PC is seeking a highly organized and detail-oriented Legal Support Specialist to join our team. As a key member of our administrative staff, you will provide critical support to our lawyers and ensure the smooth operation of our office.

Key Responsibilities:
  • Coordinate the flow of information and maintain accurate records
  • Manage incoming mail and other materials, and distribute them to the relevant parties
  • Schedule appointments and confirm details with clients and colleagues
  • Train staff members on new procedures and systems
  • Maintain our filing system and ensure that all documents are up-to-date and easily accessible
  • Record and prepare minutes of court sessions, meetings, and conferences
  • Determine and establish office procedures and routines to ensure efficiency and productivity
  • Arrange travel and make reservations as needed
  • Prepare financial statements and reports for our lawyers and management
  • Prepare and key in correspondence and legal documents, and review them for accuracy and compliance with legal procedures and grammatical usage
Requirements:
  • College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years
  • 1 year to less than 2 years of experience in a similar role
  • Strong computer skills, including MS Word, MS Office, and MS Access
  • Excellent communication and organizational skills
  • Ability to work in a fast-paced environment and meet tight deadlines
What We Offer:
  • Dental plan
  • Health care plan
  • Paramedical services coverage
  • Vision care benefits
  • Bonus
  • Free parking available

We are an equal opportunities employer and welcome applications from qualified candidates. If you are a motivated and detail-oriented individual who is passionate about providing excellent support to our lawyers and clients, please submit your application.

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