Contract Manager

3 weeks ago

Whitehorse, Yukon, Canada Northwestel Full time

Job Summary

This role is responsible for managing contracts with vendors and Business Units (BU's) at Northwestel. The successful candidate will centralize contract services within the organization, providing end-to-end support with contract creation, filling, monitoring for renewals, and updating processes and templates as needed.

Key Responsibilities

  • Work with Business Units (BU's) and vendors to establish contracts using Northwestel's standardized contract templates.
  • Manage contracts, including Supply Agreement and Services Schedules drafting, execution, and analysis for the purpose of maximizing financial and operational performance and minimizing risk.
  • Negotiate the terms and conditions in contracts and ensure compliance with them.
  • Document any changes/amendments that may happen during the execution of the contract.
  • Centralize contract services in Northwestel by creating and maintaining a contract database for easy access and retrieval.
  • Administer contract numbers, file contracts, monitor contracts for expirations and renewals.
  • Assign Statement of Work (SOW) numbers and assist with completing templates, as required.
  • Ensure Statements of Work documents are returned to the Procurement Office for filing.
  • Update processes and procedures for establishing contractual relationships.
  • Guide Business Units (BU's) in the contracting process—ie Security Risk Assessments, Competitive Bidding, Health and Safety requirements, vendor creation, vendor offboarding, etc.
  • Ensure Procurement Policy, and related policies, compliance when establishing and contractual relationship.
  • Assist the Procurement Manager with competitive bidding processes and monthly reporting.
  • Work with Subject Matter Experts (SME's) when updating contract templates and compliance to contractual clauses.
  • Participate fully in our organizational health and safety programs, adhering to all safe work practices and procedures and staying focused on continuous improvement. In addition, ensure all Accident Prevention Program (APP's) training, all Code of Business Conduct (CoBC) training, and all other Occupational Health and Safety (OHS) training are completed on time.
  • Timely completion of all administrative tasks including, but not limited to time reporting, expense reporting, and submission of corporate card statements, as applicable.

Requirements

  • Diploma in Business Administration or Supply Chain Management or Procurement designation - National Institute of Supply Chain Leaders (NISCL); Association for Supply Chain Management (ASCM); Supply Chain Management Professional (SCMP), Purchasing Management Association of Canada (PMAC) or equivalents; combined with one to three (1-3) years' experience in Procurement or Purchasing. A combination of education and experience will be considered.
  • Above average interpersonal, relationship management, oral and written communication, and listening skills, as well as the ability to negotiate and solve problems.
  • Excellent organizational, planning, and time management skills, with proven ability to manage differing priorities at multiple different stages.
  • Ability to work in a fast-paced environment and can multi-task, prioritize, and adapt to changing priorities.
  • Customer-focused attitude, with a high level of professionalism and discretion and the ability to provide feedback, influence, create and present presentations, assist in process development, and help solve problems.
  • Strong quantitative and analytical skills, statistics knowledge, and experience required.
  • Ability to collaborate by working with various Business Units (BU's), governance stakeholders, and other Procurement colleagues.
  • Proficient in Microsoft Office Suite (Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, OneDrive, and Teams).
  • Understanding of the use of sourcing and analysis tools (ARIBA, Ivalua, SAP, etc.) or similar systems will be considered an asset.

Working Conditions

This position works in a normal office environment with open office space. Most of the job is spent at a desk doing computer-based tasks. This position will generally work office hours, however, there is after-hours work required.

What We Offer You

  • Health & Wellness Benefits, Pension Plan, Discounts
  • Team Incentive Bonus
  • Paid Vacation with a Vacation Travel Allowance
  • Work-Life Balance
  • Community Involvement

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