Administrative Support Specialist

2 weeks ago


Victoria, British Columbia, Canada PASWAL TRANSPORT LTD Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at PASWAL TRANSPORT LTD.

About the Role

This is a full-time position, 40 hours per week, with a competitive salary of approximately $45,000 per annum. As an Administrative Support Specialist, you will play a vital role in maintaining the smooth operation of our office.

Key Responsibilities
  • Coordinate the flow of information within the team by managing emails, phone calls, and meetings.
  • Prepare and distribute mail, packages, and other materials as needed.
  • Establish and implement policies and procedures to ensure efficient workflow.
  • Record and prepare minutes of meetings, seminars, and conferences.
  • Schedule appointments, manage calendars, and coordinate travel arrangements.
  • Provide exceptional customer service, responding to inquiries, and resolving issues in a timely manner.
  • Compile data, statistics, and other information as required.
  • Order office supplies, maintain inventory, and ensure a well-stocked workspace.
  • Greet visitors, direct them to contacts or service areas, and provide general assistance.
  • Set up and maintain manual and computerized filing systems, ensuring accurate and up-to-date records.
  • Type and proofread correspondence, forms, and other documents, ensuring attention to detail and professionalism.
Requirements
  • A minimum of 7 months of experience in an administrative support role.
  • Excellent communication, organizational, and time management skills.
  • Ability to work independently, prioritize tasks, and meet deadlines.
  • Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
  • Strong client focus, reliability, and ability to multitask.
Benefits
  • A competitive salary of approximately $45,000 per annum.
  • Opportunities for professional growth and development.
  • A dynamic and supportive work environment.
  • Comprehensive benefits package, including health, dental, and vision coverage.


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