Administrative Operations Specialist

3 weeks ago


Calgary, Alberta, Canada White Rock immigration solutions inc Full time

Job Summary


We are seeking a skilled Administrative Operations Specialist to join our team at White Rock Immigration Solutions Inc. This is a permanent, full-time position that offers a competitive salary and opportunities for growth.


About the Role


The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing ones, and delegating work to office support staff as needed. They will also establish work priorities, ensure procedures are followed, and meet deadlines. Additionally, they will carry out administrative activities of the establishment, assist in preparing the operating budget, and maintain inventory and budgetary controls.


Key Responsibilities



  • Implement new administrative procedures to improve efficiency and productivity
  • Review and evaluate existing procedures to identify areas for improvement
  • Delegate work to office support staff as needed to ensure tasks are completed on time
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Carry out administrative activities of the establishment, including data entry and record-keeping
  • Assist in preparing the operating budget and maintaining inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals, and correspondence
  • Train staff on new procedures and best practices
  • Resolve conflict situations in a fair and professional manner
  • Work a 35-40 hour week with occasional overtime as required

Requirements


To be successful in this role, you will need:



  • A secondary (high) school graduation certificate
  • 1-2 years of experience in an administrative role
  • Strong organizational and communication skills
  • Ability to work independently and as part of a team
  • Basic computer skills, including Microsoft Office and data entry software

What We Offer


In addition to a competitive salary, we offer:



  • A dynamic and supportive work environment
  • Ongoing training and development opportunities
  • A comprehensive benefits package, including health and dental insurance
  • A generous paid time off policy

Estimated Salary Range: $50,000 - $60,000 per year, depending on experience.



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