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Administrative Support Specialist

1 month ago

Trail, Canada Regional District of Kootenay Boundary Full time

Trail, BC – Permanent, Full-Time

The Regional District of Kootenay Boundary is seeking a skilled Clerk/Secretary/Receptionist to join its Corporate Administration team. Reporting to the Manager of Corporate Administration, the successful applicant will provide administrative, customer service, and support duties in a collaborative environment.

The ideal candidate will be responsible for assisting with resource bookings, preparing agendas and minutes, scheduling meetings and travel arrangements, preparing correspondence, coordinating mail duties, ordering supplies, and maintaining filing systems in line with established protocols. The successful incumbent will also answer phone queries, share information about RDKB services, and direct calls to other departments.

This position requires a resourceful team player with demonstrated clerical, customer service, and problem-solving skills. The successful candidate will be a good communicator with the ability to work effectively with the public.

The RDKB offers a competitive compensation package that includes enrolment in the Municipal Pension Plan, wellness allowance, extended health benefits, disability insurance, vacation and sick leave benefits.

Key Responsibilities:

  • Provide administrative support to the Corporate Administration team
  • Assist with resource bookings, scheduling meetings and travel arrangements
  • Prepare agendas and minutes, correspondence, and other documents
  • Coordinate mail duties, order supplies, and maintain filing systems
  • Answer phone queries, share information about RDKB services, and direct calls to other departments
  • Work effectively with the public and provide excellent customer service

Requirements:

  • High School Graduation or equivalent
  • Post-graduate administration training
  • 3 years of experience in a similar setting
  • An equivalent combination of qualification and experience will be considered
  • Professional Microsoft Office skills required; knowledge of Civic Web and Adobe considered an asset
  • Good communication skills and proven ability to work with the public
  • Commitment to the principles of confidentiality, tact, and diplomacy
  • Valid BC Class 5 Drivers License

Position Information:

Status: Full Time
Hours of work: Monday to Friday, 35-37.5 hours per week (winter/summer schedule)
Union: CUPE Local
Compensation: $30.56/Hour (rates)

The RDKB is an equal opportunity employer and welcomes applications from all qualified candidates.