Property Portfolio Coordinator

1 week ago


Fredericton, New Brunswick, Canada NADG Full time

About NADG

NADG has been actively involved in the development, acquisition, and management of over 300 shopping centers, mixed-use, and residential developments spanning more than 35 million square feet across Canada and the United States.

With a team of over 250 professionals located in 10 offices across North America, 5 in the United States and 5 in Canada, NADG currently manages over $5.9 billion in assets and owns over 25 million square feet of retail space across both countries.

For more information, please visit our website at www.nadg.com.

Job Summary

This role is responsible for supporting the daily operations and management of a large-scale commercial property portfolio. Tasks include handling tenant inquiries, utility invoices, coordinating maintenance and repairs, accounts payable/receivable, etc.

This position requires an onsite presence (5 days per week).

The responsibilities of this role include:

  • Assisting the Property Management team with obtaining supplier and contractor quotations;
  • Creating service contracts;
  • Handling building operations inquiries;
  • Managing accounts receivable, including collecting arrears, issuing demand letters, and ensuring timely rental payments;
  • Ensuring timely payment of invoices and preparing tenant chargebacks;
  • Inputting accurate data for lease administration information and issuing welcome packages to new tenants;
  • Liaising with tenants regarding accounting and accounts receivable matters;
  • Arranging for the pickup of rent cheques and deliveries of materials to and from properties under management;
  • Assisting with year-end reconciliations and annual rental advice letters;
  • Supporting the Property Manager and Assistant Regional Manager with monthly and quarterly reports;
  • Handling general day-to-day enquiries and concerns from tenants and maintaining up-to-date tenancy information;
  • Maintaining filing systems for contracts, insurance certificates, and tenant information;
  • Performing general office/administrative duties as needed;
  • Preparing and documenting short-term leases for retail space.

Requirements

  • A minimum of 3 years' experience as a Property Administrator;
  • Effective communication skills, both oral and written, with owners, tenants, and team members;
  • Ability to develop and maintain cooperative working relationships;
  • Professionalism and self-motivation, with a strong ability to work under pressure;
  • Exercise confidentiality;
  • Strong time management skills, including the ability to achieve quality results;
  • Results-oriented, detail-oriented, and accurate;
  • Innovative with a willingness to adapt to change;
  • Solid computer skills, including intermediate to advanced skills in MS Word, Excel, Microsoft Office, and Outlook;
  • Knowledge of JD Edwards is an asset.

Estimate Salary: $60,000 - $80,000 per annum



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