Executive Administrative Support Specialist

1 week ago

Toronto, Ontario, Canada Ontario Corp. Full time
Job Description

Ontario Corp. is seeking an experienced Executive Administrative Support Specialist to join our team. This role will provide administrative support to senior management, ensuring the smooth operation of day-to-day activities.

Responsibilities
  • Supervise and train junior administrative staff members to ensure efficient workflow.
  • Determine and establish office procedures and routines, maintaining a high level of organization and productivity.
  • Prepare and record minutes of meetings, seminars, and conferences, as well as maintain accurate records of correspondence and reports.
  • Schedule appointments, manage calendars, and coordinate travel arrangements for senior management.
  • Provide exceptional customer service, responding promptly to phone calls, emails, and other inquiries.
  • Maintain confidentiality and handle sensitive information with discretion.
Requirements
  • 7 months to less than 1 year of experience in an administrative support role.
  • Secondary (high) school graduation certificate or equivalent.
  • Proficiency in Google Docs, MS Excel, MS Windows, MS Word, electronic scheduler, and database software.
  • Excellent written and verbal communication skills, with the ability to work effectively in a fast-paced environment.
  • Able to multitask, prioritize tasks, and meet deadlines while maintaining attention to detail.
Working Conditions

This role requires working in a fast-paced environment with tight deadlines, repetitive tasks, and a high level of accuracy. The successful candidate will be able to adapt quickly to changing priorities and maintain a positive attitude in a dynamic workplace.

Salary Range

The estimated salary range for this position is $45,000 - $60,000 per annum, based on location and industry standards. Please note that the final salary will be determined by Ontario Corp. during the hiring process.

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