Subcontracts Specialist III
1 month ago
The Subcontracts Specialist III is a key member of a team focused on the management of subcontracts to support new vessel construction at Seaspan. The role is focused on the subcontracting activities leading up to award, including the management of the entire bid process, proposal analysis, the formation of the subcontract, and all activities associated with the post-award administration of subcontracts.
Key Responsibilities:
- Manage the prequalification and selection of bidders.
- Prepare and issue Request for Proposal documents by preparing the commercial content and obtaining the technical content.
- Supervise and maintain the integrity of the bid process, coordinating questions and answers, and issuing relevant addendums if required.
- Conduct bid opening ceremonies and manage bid clarification meetings.
- Coordinate technical evaluations and conduct commercial evaluations, coordinate negotiations, and manage recommendations for award.
- Review subcontract terms and conditions and consider and recommend special terms and conditions as required.
- Meet scheduled milestones from the RFP through Award.
- Prepare and issue Recommendation to Proceed and seek approval.
- Prepare and issue the Subcontracts for execution.
- Issue letters of regret to unsuccessful suppliers.
Subcontract Management:
- Manage and control changes relating to cost and schedule.
- Monitor and report on supplier's progress and conduct progress meetings.
- Approve milestone payments, ensuring that contract deliverables and payment milestones have been achieved and approved prior to payment.
- Administer supplier claims.
- Develop, process, and implement contractual documents and change orders in a timely manner.
- Expediting deliverables to ensure on-time receipt of deliverables (Data and Equipment).
- Administer contracts in accordance with general requirements of contractual terms and conditions.
- Maintain various registers and as per project-specific instructions.
- Ensure deliverables and inputs from all stakeholders.
- Manage performance of suppliers.
- Perform subcontract close-out.
Requirements:
- A diploma or bachelor's degree in engineering, Business, Science, Finance, or Law.
- A minimum of 6 years' experience in procurement or contract administration, preferably in the shipbuilding industry.
- Professional certification or training through an accredited procurement society, such as the Purchasing Management Association of Canada (PMAC) or New Supply Chain Management Professional (SCMP).
- Experience in a project environment on capital projects.
- Proven track record and considerable experience in the establishment, ongoing management, and maintenance of multi-million-dollar subcontracts.
Skills and Knowledge:
- Advanced procurement skills and ability to effectively administer at least ten (10) subcontracts following award, including the negotiation of change orders, minimizing exposure to claims, and proactively mitigating risks.
- Proven ability to administer large packages with a medium complexity, including the ability to incorporate specifications into request for proposal packages, lead the bid evaluation and selection, coordinate negotiation, and execute subcontracts.
- Track record of making sound business judgment and decision-making skills in a manner consistent with the essential job functions.
- Strong negotiation skills.
- Extensive administrative skills and experience in tracking subcontractor contract milestones, deliverables, issues, action items, and payments.
- Strong customer service and diplomacy skills.
- Demonstrated ability to multi-task, prioritize work, and to problem-solve in an inclusive manner with internal colleagues and external parties.
- Excellent oral and written communication and presentation skills.
- Proficient in Microsoft Office suite (Word/Excel/PowerPoint).
- Ability to work effectively with limited direction and function as a key team member.
- Excellent understanding of procurement processes and corporate governance principles.
- Strong interpersonal skills and ability to work in a team environment.
- Extensive knowledge and experience with materials management, expediting, quality surveillance, and logistics.
Why Work at Seaspan:
- This is a full-time, permanent position with multiple operations and long-term projects, providing job stability.
- Competitive salary in line with the successful candidate's experience, including an annual bonus and pension plan matching.
- Best-in-class health and wellness benefits package, including full health care, dental, vision, life insurance, medical leave coverage, parental leave coverage, childcare benefit partnership, personal spending account, and an Employee Family Assistance Program (EFAP).
- Free on-site gym and parking included.
- Complimentary shuttle bus service for those using transit.
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