Office Support Specialist
4 weeks ago
Job Summary: We are seeking a highly organized and detail-oriented Office Support Specialist to join our team at KING 7 DISTRIBUTOR. The successful candidate will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our business.
Key Responsibilities:
- Determine and establish office procedures and routines to maintain efficiency and productivity.
- Schedule and confirm appointments, ensuring timely and effective communication with clients and stakeholders.
- Answer telephone calls and relay messages, providing exceptional customer service and support.
- Oversee the analysis of employee data and information, ensuring accurate and up-to-date records.
- Compile data, statistics, and other information to support business decisions and operations.
- Order office supplies and maintain inventory, ensuring a well-stocked and organized workspace.
- Arrange travel, related itineraries, and make reservations, ensuring seamless business travel.
- Set up and maintain manual and computerized information filing systems, ensuring easy access to critical information.
- Type and proofread correspondence, forms, and other documents, ensuring accuracy and professionalism.
- Perform data entry, ensuring timely and accurate updates to our systems.
- Provide exceptional customer service, responding to inquiries and resolving issues in a timely and professional manner.
- Maintain and manage digital databases, ensuring accurate and up-to-date information.
- Perform basic bookkeeping tasks, ensuring accurate financial records and reporting.
- Plan, organize, direct, control, and evaluate daily operations, ensuring efficient and effective business processes.
Requirements:
- Secondary (high) school graduation certificate.
- 7 months to less than 1 year of experience in an administrative role.
- Proficiency in MS Excel, MS PowerPoint, MS Word, Adobe Photoshop, MS Office, and Google Drive.
- Excellent communication and customer service skills.
- Ability to work in a fast-paced environment and prioritize tasks effectively.
Working Conditions:
- 40 hours per week.
- Permanent work term.
- Work language: English.
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