Administrative Coordinator

3 weeks ago


Lethbridge, Alberta, Canada Frontera Immigration Consulting Full time
Job Summary

As an Administrative Officer at Frontera Immigration Consulting, you will play a key role in implementing, reviewing, and evaluating administrative procedures to ensure the smooth operation of our office. Your responsibilities will include delegating work to office support staff, establishing priorities, and co-ordinating office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services. You will also assemble data and prepare periodic and special reports, manuals, and correspondence, and perform data entry. Additionally, you will train staff and oversee and co-ordinate office administrative procedures. If you are a detail-oriented and organised individual with excellent written communication skills and the ability to work independently and under pressure, we encourage you to apply for this role.

Key Responsibilities
  • Implement new administrative procedures to improve office efficiency
  • Review and evaluate existing administrative procedures to identify areas for improvement
  • Delegate work to office support staff to ensure effective use of resources
  • Establish priorities and ensure procedures are followed and deadlines are met
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
  • Assemble data and prepare periodic and special reports, manuals, and correspondence
  • Perform data entry to maintain accurate records
  • Train staff to ensure they have the necessary skills and knowledge to perform their roles effectively
  • Oversee and co-ordinate office administrative procedures to ensure they are running smoothly


Supervision
3-4 people

Computer and Technology Knowledge
  • Electronic scheduler
  • Mac OS
  • Spreadsheet
  • MS Office
  • Google Drive


Work Conditions and Physical Capabilities
  • Ability to work independently
  • Ability to work under pressure
  • Tight deadlines
  • Attention to detail
  • Large workload


Personal Suitability
  • Efficient interpersonal skills
  • Excellent written communication skills
  • Flexibility
  • Organised
  • Reliability
  • Ability to multitask
  • Time management
  • Adaptability
  • Integrity
  • Team player


Diversity and Inclusion
Provides awareness training, diversity and cross-cultural trainings, cultural competency training

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